Purchasing Assistant

Oil Air Products specializes in providing innovative, cost effective fluid power solutions and products. Our products serve to support several industries such as pharmaceutical, agriculture, biotechnology, and construction among other fields. Our employees recognize the importance of the role they play and we equally appreciate them.

Duties & Responsibilities

• Print out daily purchasing reports created by nightly job stream.
• Properly and accurately set up part numbers in the Tribute software system.
• Properly and accurately set up product codes in the Tribute software system.
• Maintain part number information and perform price updates in a timely and accurate fashion.
• Maintain product codes and part numbers using IPNC/ISNC/IPNM.
• Monitor QMPOM for mock orders generated throughout the day and combine, delete, or create orders in an accurate and timely fashion based on available information.
• Run Inventory Buyer (IB) reports per the vendor purchasing schedule, evaluate all pertinent information and create accurate stock orders from available information.
• Process and print purchase orders for all profit centers periodically throughout the day, sign and email to suppliers.
• Reactively expedite vendor open orders in a timely fashion upon request.
• Advise and manage shipping methods from supplier base to ensure proper shipping methods.
• Process and disposition non-conforming product received from vendors or customers. Coordinate with Shipping/Receiving/Customer Service to coordinate the timely process of the non-conforming product. Request corrective action when necessary and document results.
• Process annual stock returns per vendor stock return schedule.
• Reviews and performs sourcing for new vendors and/or products. Performs or initiates vendor evaluations for new vendors.
• Efficiently performs stock transfers between profit centers and reviews transfers to minimize future stock transfers.
• Effectively communicates with vendors to resolve problems that may arise and keep informed of new vendor practices.
• Reviews and accurately enters purchase orders to minimize P.O. pricing errors that could cause incorrect billings and poor margin conditions.
• Understands the characteristics of the Tribute purchasing system, can use effective purchasing practices within the Tribute system, and maintains proper inventory levels, without excessive stock outs.
• Proactively looks for and implements purchasing enhancements to further the improvement and efficiency of the purchasing department.
• Review Pack Slips-look for shortages or any issues written on the PS.
• Manages Hold Shelf
• Helps with all receiving errors-missing parts, quantity changes, wrong parts, etc.
• Process Returns for wrong or damaged parts.
• Process Claims if damaged during transit.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person