Purchasing Assistant

About Western Safety Products

Western Safety Products Inc. is a trusted provider of high-quality safety products and equipment, serving diverse industries with a commitment to reliability and customer satisfaction. As a small, family-owned business, we take pride in building lasting relationships with local, national, and international customers. Western Safety Products maintains partnerships with over 200 safety manufacturers and suppliers across the United States and Canada.

About the Role

We’re seeking a detail-oriented and proactive Purchasing Assistant to support the company’s purchasing operations by ensuring accuracy, efficiency, and timely communication between vendors and internal teams. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This role plays an important part in ensuring product availability, resolving basic supplier discrepancies, and supporting the overall purchasing workflow.

Key Responsibilities

· Support the purchasing team by helping create and process purchase orders (POs) based on inventory needs and sales requests.

· Review supplier order confirmations and check basic information—such as pricing, quantities, product details, delivery addresses, and shipping methods—against the PO.

· Notify the Purchasing Lead or Manager of any pricing, quantity, or shipping discrepancies found during confirmation reviews.

· Verify delivery addresses on supplier confirmations and ensure they match PO instructions, including whether the order is for drop-ship or warehouse delivery.

· Request updated supplier price lists and keep files and records organized.

· Assist with preparing and providing resale certificates or tax-exemption documents when needed.

· Follow up with suppliers to confirm expected ship dates, tracking details, and order status updates.

· Help monitor open purchase orders and update the system when acknowledgments or shipping information is received.

· Assist in maintaining positive relationships with suppliers by responding promptly and communicating clearly.

· Work with the warehouse team to help resolve basic receiving issues and assist with coordinating returns to vendors.

· Share PO-related updates with the sales team, such as price differences, additional supplier fees, or order delays.

· Collaborate with accounting, sales, and operations to help resolve simple purchasing or invoice discrepancies.

· Assist in researching tools or automation options that could make purchasing tasks more efficient.

· Maintain neat, accurate, and organized records of supplier communications, PO documents, and order status updates.

Qualifications

• Minimum of 1–2 years of experience in purchasing, procurement, supply chain coordination, or a related administrative role.
• Strong attention to detail and excellent organizational skills.
• Patience and the ability to stay focused and accurate in a fast-paced environment.
• Effective communication and follow-up skills when working with both internal teams and external vendors.
• Proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office programs.
• Ability to review and analyze basic data to identify discrepancies or recurring issues.
• Willingness and ability to learn new products, processes, and systems quickly.
• Interest or experience with automation tools or digital systems used in purchasing workflows is a plus.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Why You’ll Love Working Here

• Small, supportive team where your work has a real impact.
• Stable, long-term relationships with suppliers and customers.
• Opportunities for growth.

Job Type: Full-time

Pay: $24.52 - $26.53 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person