Purchasing Assistant (Residential Construction)

About Us

Our company specializes in all-in-one home remodeling and building for both residential and commercial customers.

Position Description

The Purchasing Assistant supports procurement operations for HVAC systems and materials used in new residential construction projects. This role ensures timely purchasing, cost control, and coordination with vendors, project managers, and field teams.

Qualifications

Procurement & Ordering

• Assist in purchasing HVAC equipment, including units from brands like Carrier, Trane, and Goodman
• Generate and process purchase orders (POs)
• Verify pricing, quantities, and specifications before ordering

Vendor Coordination

• Communicate with HVAC suppliers and distributors
• Track order status, deliveries, and backorders
• Maintain relationships with vendors such as local supply houses and distributors

Inventory & Materials Management

• Monitor inventory levels of HVAC materials (ductwork, thermostats, air handlers, etc.)
• Coordinate deliveries to job sites
• Ensure materials arrive on schedule to avoid construction delays

Documentation & Data Entry

• Maintain accurate purchasing records in ERP/accounting systems
• Update pricing sheets and vendor catalogs
• Match invoices with purchase orders and resolve discrepancies

Project Support

• Work closely with construction managers and HVAC supervisors
• Assist with material takeoffs based on plans and specifications
• Help ensure compliance with project budgets and timelines

Required Skills/Abilities:

• Strong organizational and multitasking abilities
• Proficiency in Excel and purchasing/ERP software
• Attention to detail in pricing and order accuracy
• Basic knowledge of HVAC systems (or willingness to learn)

Preferred Knowledge

• Familiarity with HVAC components and terminology
• Understanding of Manual J Load Calculation (helpful but not required)
• Experience working with residential construction schedules and workflows

Work Environment

• Office-based with frequent coordination with field teams and job sites
• Fast-paced environment supporting multiple construction projects

Key Performance Indicators (KPIs)

• On-time material delivery rate
• Purchase order accuracy
• Cost savings / budget adherence
• Vendor responsiveness and issue resolution

Education and Experience:

• 1–3 years of purchasing, construction, or HVAC-related experience preferred

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

We are an Equal Employment Opportunity employer.

Job Type: Full-time

Pay: From $18.00 per hour

Application Question(s):

• Are you proficient in Microsoft Office Suite or related software?

Experience:

• Purchase Order: 1 year (Preferred)
• Purchasing Materials: 1 year (Preferred)
• Tracking Deliveries: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person