Purchasing Coordinator

Fabricator & distributor of industrial gaskets & rubber seals looking for a self-motivated individual to help in a variety of areas including:

• Quoting & Sourcing
• Assist in preparing RFQs and collecting supplier quotes; compile price/lead‑time/commercial terms for comparison.
• Help identify and qualify new vendors; request samples, certifications, and NDAs when required.
• Maintain a database of current price lists, MOQs, and supplier contacts.
• Order Entry & Administration
• Enter and maintain Purchase Orders and Sales Orders; verify pricing, part numbers, and terms.
• Confirm order acknowledgments, delivery dates, and shipping methods; update stakeholders proactively.
• Create and maintain approved vendor lists.
• Quote & Sales Follow‑Up
• Track open quotes; conduct timely follow‑ups with customers to close opportunities and capture reasons won/lost.
• Prepare customer‑facing quote revisions and order confirmations; ensure on‑brand, error‑free documents.
• Expediting, Logistics & Receiving Support
• Monitor open POs, expedite late orders, and coordinate inbound freight (domestic and international).
• Work with carriers/forwarders on bookings, paperwork, and tracking; communicate ETAs to internal teams.
• Assist Receiving with discrepancies, damage, or over/short shipments; help initiate RMAs as needed.
• Inventory Coordination
• Support cycle counts and min/max settings; flag potential stock‑outs and slow‑moving items.
• Prepare basic demand/usage summaries from historical data to inform buys.
• Supplier & Quality Support
• Request and file supplier documents (W‑9, COI, certs, compliance statements).
• Support resolution of non‑conforming material and corrective actions with vendors.
• Ensure adherence to company policies and applicable standards.

Qualifications

• 1–3 years of experience in Purchasing, Supply Chain, Customer Service, or related administrative role; manufacturing/distribution environment preferred.
• Proficiency with ERP/CRM systems (e.g., QuickBooks) and Microsoft Excel
• Strong written and verbal communication; professional phone/email etiquette.
• High attention to detail, organization, and follow‑through in a fast‑paced setting.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Eligibility to work in the U.S.

Nice to Have

• Familiarity with reading basic mechanical drawings (dimensions/tolerances).
• Knowledge of common industrial materials (rubber, plastics, metals, adhesives) and UPS/Fed Ex freight basics.
• Experience with vendor negotiations or cost‑reduction projects.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person