Purchasing Coordinator

At Smith Douglas Homes, we pride ourselves on being one of the fastest growing home building companies in the country. We are looking for a Team Player to fill the role of Purchasing Coordinator to join our team in our Greenville, SC Division. Smith Douglas Homes is proud to offer a competitive benefits package to our employees as well as a family-type work environment.

Position Summary:

This position is responsible for providing administrative support to the Vice President of Operations and the Production Team.

Essential Functions: Core duties or tasks that are fundamental and not marginal to the performance of the job.

Production/Purchasing Duties:

• Research Purchase Order’s (PO’s) as needed
• Generate Plan Change Request’s with proper documentation to give to Product Development department
• Data entry of vendor setup docs and trade bid files into SMART to establish new trades
• Provide new trades and assist current trades with Trade Portal Access
• Maintain Standard Trade Database and files for all active Trade Partners
• Track Trades insurance expiration dates, renewals and business licenses, at minimum monthly review
• Enter job-specific vendor reassignments in WorkSmart.
• Assist daily with release of POs per schedule/generate error report
• Work with Trade Bid Files indenter or adjust pricing as needed
• Enter monthly and quarterly pricing in bid files
• Process Variance Purchase Orders (VPOs)
• Process weekly invoices approved by construction team
• Understand the construction scheduling tools and provide support, where needed
• Request plot plans from surveyor based on home start details
• Assist with Permitting for all new home Starts
• Manage all applications and payment requirements to obtain Building Permits
• Work with Real Property to ensure final CO Releases
• Coordinate with Closing Coordinator to ensure all Final Permits and documentation are obtained and made available for Closing.
• Assist Production with Trade and Vendor issues, as necessary
• Special projects as assigned by the Division President or VP of Operations.

Minimum Job Requirements:

Education:

• High School Diploma

Experience:

• 2+ years of office administrative and computer experience.
• Homebuilding industry experience preferred.
• Combination of Purchasing or Permitting experience

Technical/Professional Skills:

• Self-learner with desire to learn a new role
• Office equipment skills
• Highly organized
• Deadline Oriented

Computer Skills:

• Microsoft Office Proficiency is a must
• Ability to learn SMART (Proprietary software)
• AI and Internet Proficient
• Advanced Computer Skills

Mental/Reasoning Requirements:

• Reading
• Writing
• Basic Math Skills

Work Environment:

• Works Alone
• Works w/others
• Verbal contact w/others
• Work with computer and office equipment

Social/Interpersonal Traits:

• Positive Attitude
• Self-Aware
• Punctual
• Driven
• Team Player
• Highly Accountable
• Deadline Focused
• Team Player
• Excellent written and oral communication skills
• Detail oriented
• A professional appearance (“business casual”)
• Ability to prioritize and multi-Task
• Excellent organizational skills and problem-solving skills
• Good follow-up and follow-through skills

About Smith Douglas Homes:

As a New Construction home builder, Smith Douglas has been recognized by Builder Magazine as a top 32nd largest builders. With over 40 years of industry experience, our mission is to enhance people’s quality of life, while providing our customers with the opportunity to own a quality-built, value-packed home. Through our proven and disciplined operations, we reduce costs and deliver quality craftsmanship, which translates into a well-constructed and affordable home.

We are proud to be a Certified Great Place to Work!

Our mantra: "It's amazing what you can accomplish when you don’t care who gets the credit!”

About this Job Description:

This job description is a summary of the duties associated with the named position. While every effort has been made to make this description as complete as possible, this description is not intended to be a complete and inclusive list of all duties and responsibilities related to any one position. Smith Douglas Homes reserves the right to modify what is summarized in this job description as business necessity and efficiency deem appropriate. Smith Douglas Homes is an “at-will” employer, meaning that an associate’s employment has no specified term and that the employment relationship may be terminated any time at the will of either party on notice to the other.

We are an equal employment opportunity employer and a certified Drug Free Workplace.