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University of Minnesota

Purchasing Coordinator

JOB_REQUIREMENTS

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Required Qualifications (please document on resume):

High school diploma/GED and four years of general purchasing experience
Ability to interact with standard technology platforms (e.g., chat, word processing, data

entry, email, internet browsing)

Ability to read, interpret, and compile information according to prescribed methods.
Ability to work both independently and in a team environment.
Ability to detect problems and report information to appropriate personnel
Understands key purchasing functions and other guiding concepts with proficiency.

Preferred Qualifications (please document on resume):

Knowledge of university policies and procedures involving purchasing

Recruitment Title: Purchasing Coordinator
Job Classification: 1888 - Executive Accounts Specialist

This is a PEAK position.

Work environment: Hybrid (minimum three days in the office). This hybrid position is based on the Twin Cities campus for those located in the metro area. Applicants located near other UMN system campuses or working remotely from home may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings.

Position Overview:
The University of Minnesota seeks a (PEAK) Purchasing Coordinator to support our Financial Operation
Center department within the Controller’s Office. The Purchasing Coordinator is responsible for
receiving, evaluating, processing, and coordinating a variety of requests for general and routine
purchasing services in support of a portfolio of Resource Responsibility Centers (RRCs) in the
Finance Operations Center (FinOps). The Purchasing Coordinator communicates with other
FinOps teams as needed, finance professionals across the University, and suppliers outside the
University to ensure appropriate and timely support for RRCs. To succeed as a Purchasing
Coordinator, you should be professional, a team player, and attentive while being detail-
oriented. You must be comfortable with using technology such as TeamDynamix (TDX) and

Google Suite and excel at both verbal and written communication. Most importantly, a
Purchasing Coordinator should have a genuine desire to meet the needs of others across the
institution. You will report to the Purchasing Supervisor.

Job Responsibilities with % of time:
Purchasing (85%)

Under general supervision, uses information and requests received from a portfolio of

RRCs to complete the entry of data into the Enterprise Financial System (EFS) for
purchasing functions following University standard processes and procedures for U
Market shopping and order completion, requisition entries, and supplier set up.

Understands, strictly adheres to, and can explain University purchasing policies and

procedures and applies policies to various purchasing scenarios appropriately.

Conducts research on potential vendors, products, and services. Escalates requests as

needed to ensure competitive sourcing is pursued whenever practicable.

Identifies when legal terms and conditions apply and, following Standard Operating

Procedures (SOPs), ensures contracts are routed to OGC for appropriate review.

Follows University policy to identify, collect, and draft documentation as required to

support a wide variety of purchases.

Following strict SOPs, works with the Purchasing unit in the Controller’s Office to assist

collecting required documentation for purchases.

Identifies transactions, policy, or system challenges that require escalation to ensure

successful resolution and accurate transaction entry.

Follows established business procedure to identify, collect, and draft required

documentation to request a new supplier or request changes to an existing supplier and
submits the request for approval.

Enters and monitors requisitions to ensure approvals and budget checks have occurred

in accordance with established business processes.

Think critically about need, funding source, and cost. Applies knowledge of standard

processes and University purchasing methods to ensure the most cost efficient and
expeditious outcome of purchasing activity for the University.

Understands key concepts for purchasing such as price reasonableness, competitive

sourcing, and applicable University policies.

Professional Development (10%)

Contributes to documentation of and participates in training for procedures for the

Finance Operations Center.

Identifies and participates in opportunities for cross-training across Finance Operations

Center functions to maintain adequate coverage of all functions.

Completes professional development, education, and training activities, consistent with

performing the responsibilities of the position. Completes continued learning and
development appropriate to work duties and for the pursuit of individual, unit, and
institutional success.

Participates in staff development based on individual need including ongoing skills

training, DEI development, professional learning, service & scholarly activity, and
engagement & well-being.

As an individual contributor, models and contributes to crafting an inclusive work

environment and encouraging a caring culture.

Other duties as assigned (5%)

This application will remain open until filled.

Candidates for this position will have their applications reviewed in the following order:
1. Employees within PEAK Phase 3 who are eligible for Expression of Interest (EOI) will receive first consideration.
2. Employees within PEAK Phase 3 who are impacted by work moving through PEAK and apply by 11/21/25 will receive priority consideration after EOI.
3. Finally, all other University employees will be reviewed after the 11/21/25 priority date.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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