Purchasing Coordinator - EXAM

Definition

Examples of Work

• Monitors an agency’s compliance with procurement policies, procedures, and Columbus City Code requirements including those outlined in Chapter 329 and Title Thirty-Nine;
• Writes and processes legislation for the procurement of materials and services and the sale of surplus in compliance with City Codes;
• Coordinates, prepares, and reviews contract documents for accuracy and conformity to City requirements;
• Acts as liaison between the centralized purchasing office and the agency with regard to procurement priorities, bid recommendations, and sale of surplus;
• Develops reports of aggregate agency needs for various items or services to participate in cooperative purchases;
• Develops and maintains reports/spreadsheets to record and track agency purchases; assist in the collection of data for agency’s annual and quarterly budget reviews;
• Develops bid documents and agreements pursuant to appropriate laws, policies, and procedures;
• Advises agency personnel on the preparation of specifications and procedures to accomplish procurement;
• Evaluates bids to determine the supplier that best meets the needs and requirements and makes award recommendations to agency authority;
• Provides recommendations in the formulation and implementation of the policies and procedures regarding agency activities
• Works with suppliers to answer questions and resolve conflicts
• Contacts suppliers to ensure prompt completion of bid quotation forms and other necessary paperwork
• May represent an agency at internal and external functions related to supplier relations, procurement, education, and trade expositions.

Minimum Qualifications

Test/Job Contact Information

The names of the applicants passing this administration of this exam will be used to create a NEW, OPEN COMPETITIVE, eligible list for this classification. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Test Center at 614-645-7439.

The examination process will consist of a multiple-choice exam weighted 70% covering Reading Comprehension, Purchasing, Problem Sensitivity, Mathematics, English Usage & Spelling, Data Entry, and 2019/2021 Microsoft Word, Excel, and Outlook; and a written work sample weighted 30% covering contracts.

The exam is expected to be administered in April. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Fixed Band

The City of Columbus is an Equal Opportunity Employer