Purchasing & Inventory Art Coordinator - PT

Join our creative team managing a large volume of artwork to include cataloging purchases, logistics, tracking international auctions, etc.

About Us

We are a boutique art company of 22 years. Our mission is to ensure smooth purchasing, inventory management, and cataloging of artworks while staying connected to the global art market.

Job Summary

This position will catalog volumes of artwork, artwork logistics, and track international auctions. This role requires strong Excel skills, attention to detail, and a passion for the art world. Conversational French is a plus, as many of our vendors and auction houses are international.

Key Responsibilities

• Inventory control: Catalog and maintain records of artwork volumes, ensuring accuracy and accessibility.
• Auction tracking: Monitor and document international art auctions, including pricing trends and acquisitions.
• Vendor relations: Communicate with local and international suppliers; French language skills preferred.
• Excel reporting: Create and maintain spreadsheets for purchasing, inventory, and auction tracking.
• Collaboration: Work closely with curators, artists, and administrative staff to anticipate material and cataloging needs.

Qualifications

• 2+ years of experience in purchasing, inventory, or supply chain coordination.
• Strong proficiency in Microsoft Excel (pivot tables, formulas, reporting).
• Background in the art industry (galleries, museums, auction houses, or studios).
• Excellent organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Conversational French (preferred but not required).

What We Offer

• Part-time schedule (up to 20 hours/week) on Wed, Thu & Fri
• $25/hour compensation.
• Exposure to international art markets and auctions.
• Collaborative, creative work environment in the San Francisco Bay Area. Occasional onsite travel to local storage facility.
• Opportunities for professional growth in art operations and logistics.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: No more than 20 per week

Application Question(s):

• Are you able to work on Wed, Thu & Fri for up to 8 hrs per day (9:00 am - 5:30 pm), depending upon business needs?
• Do you live in the San Francisco Bay Area? If yes, what town do you live in?

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Hercules, CA 94547 (Preferred)

Work Location: Hybrid remote in Hercules, CA 94547