Purchasing Lead

Purchasing Lead

Department

Operations / Purchasing

Reports To

COO / Operations Manager

Classification

Full-Time, Exempt/Non-Exempt (adjust as needed)

Position Summary:

The Purchasing Lead plays a key role in establishing and scaling the company’s purchasing function. This position is responsible for managing procurement activities, maintaining accurate product and pricing data within the ERP system, and ensuring clear communication between vendors and internal stakeholders.

The ideal candidate is detail-oriented, process-driven, and capable of building strong vendor relationships while supporting operational efficiency and profitability.

Key Responsibilities:

Procurement & Vendor Management

- Create and issue purchase orders (POs) in alignment with sales orders and inventory needs

- Communicate with vendors to confirm pricing, availability, and lead times

- Build and maintain strong vendor relationships to secure competitive pricing and reliable service

- Negotiate pricing and terms when appropriate

PO Tracking & Communication

- Track all open purchase orders and ensure timely delivery of materials

- Proactively manage and communicate backorders, delays, and updated ETAs

- Serve as the primary point of contact between vendors and internal teams regarding order status

- Ensure accurate and timely updates are communicated to internal stakeholders (sales, warehouse, operations)

ERP & Data Management

- Create and maintain item records within the ERP system

- Ensure accuracy of product data, including cost, pricing, and vendor information

- Maintain and monitor costing to ensure target gross profit (GP%) is achieved

- Regularly audit data for accuracy and consistency

Process Development

- Assist in building and improving purchasing processes and workflows

- Identify inefficiencies and recommend solutions to streamline procurement operations

- Help establish standard operating procedures (SOPs) for the purchasing department

Key Performance Indicators (KPIs)

- Accuracy and consistency of product costing and pricing (GP%)

- On-time PO fulfillment and vendor reliability

- Effectiveness of communication with internal and external stakeholders

- Vendor performance and relationship strength

- Contribution to process improvements and operational efficiency

Qualifications

- 2+ years of purchasing, procurement, or supply chain experience preferred

- Experience working with ERP systems (NetSuite or similar strongly preferred)

- Strong organizational and time management skills

- Excellent communication skills (written and verbal)

- High attention to detail and data accuracy

- Ability to manage multiple priorities in a fast-paced environment

Preferred Skills

- Experience in construction materials, building supply, or related industry

- Understanding of inventory management and supply chain processes

- Basic financial acumen, including understanding of margins and GP%

About the Company

We are a turnkey building material provider partnering with builders to deliver high-quality products efficiently and cost-effectively. Our team works closely with vendors to secure the best pricing while maintaining strong relationships and reliable supply chains.

What Success Looks Like

Success in this role means maintaining accurate costing and pricing, developing strong vendor partnerships, and ensuring clear, proactive communication across all stakeholders. This individual will play a foundational role in building a scalable and efficient purchasing department.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person