Purchasing Manager

Description

Job Title: Purchasing Manager

Location: The Ben, West Palm Beach, Autograph Collection

Department: Finance / Accounting

Reports To: Director of Finance

Position Type: Full-Time

Status: Non-Exempt

Bonus: 15% Quarterly Performance Bonus

About The Ben Hotel

The Ben, West Palm Beach, is part of Marriott’s Autograph Collection—a curated portfolio of independent hotels celebrated for their distinctive character and exceptional guest experiences. Inspired by Byrd “Birdie” Dewey and her storied Ben Trovato Estate, The Ben blends timeless sophistication with modern storytelling. Overlooking the Palm Harbor Marina, our luxury property features elegant accommodations, Proper Grit—our whisky and supper club–inspired restaurant—and Spruzzo Rooftop Restaurant & Bar, downtown’s only water-facing rooftop lounge offering Mediterranean-inspired cuisine and breathtaking views of the Intracoastal Waterway and Palm Beach Island. Every detail at The Ben is designed to deliver an experience that is “Exactly Like Nothing Else.”

Position Overview

As Purchasing Manager at The Ben, you are entrusted with curating the behind-the-scenes excellence that defines our luxury guest experience. You will lead procurement operations with precision, ensuring that every item—from gourmet ingredients to bespoke amenities—meets our uncompromising standards of quality, freshness, and presentation. Your strategic mindset, refined negotiation skills, and commitment to excellence ensure that our hotel operates seamlessly, allowing our teams to deliver elevated service with grace and consistency.

Responsibilities

• Source and evaluate vendors to ensure alignment with The Ben’s luxury standards for quality, reliability, and value.
• Negotiate contracts and purchasing terms that reflect fiscal responsibility and brand excellence.
• Oversee the purchase order system, ensuring accuracy, timeliness, and budget compliance.
• Conduct detailed inventory audits and maintain optimal PAR levels for all departments.
• Ensure all deliveries meet strict standards for freshness, cleanliness, and presentation.
• Refuse and document unacceptable or damaged goods; manage returns and vendor communications with professionalism.
• Maintain impeccably organized records of invoices, purchase orders, and inventory reports.
• Collaborate with Culinary, Housekeeping, and Engineering teams to anticipate and fulfill operational needs.
• Uphold food safety protocols including FIFO and Cold Chain compliance across all food-related areas.
• Monitor and maintain secure storage areas, ensuring cleanliness and safety at all times.
• Utilize technology to manage requisitions, inventory tracking, and vendor correspondence.
• Support vendor relationships with diplomacy and discretion, ensuring long-term partnerships.
• Maintain confidentiality of proprietary information and uphold the privacy of guests and associates.
• Represent The Ben with a polished appearance and professional demeanor at all times.
• Perform additional duties as requested by the Director of Finance, always with a spirit of excellence.

Qualifications

• Proven experience in purchasing, procurement, or inventory management; luxury hospitality experience preferred.
• Exceptional organizational and analytical skills with a keen eye for detail.
• Strong negotiation and vendor management capabilities.
• Proficiency in inventory systems and Microsoft Office Suite.
• Ability to lift up to 50 lbs. and work in storeroom environments.
• Flexible availability, including weekends and holidays.
• Knowledge of food safety standards and luxury product handling.

Core Competencies

• Strategic Procurement & Vendor Relations
• Luxury Standards & Quality Assurance
• Inventory Accuracy & Operational Efficiency
• Professionalism & Confidentiality
• Collaboration & Service Excellence

Why Join The Ben Hotel & Concord Hospitality?

At Concord Hospitality, we believe in putting Associates First. As part of The Ben’s team, you’ll enjoy:

• Competitive compensation tailored to luxury hospitality standards
• Comprehensive medical, dental, vision, life, and disability insurance
• 401(k) with company match
• Tuition assistance and career development programs
• Exclusive discounts on hotel stays across our portfolio
• A culture built on our Five Cornerstones: Quality, Integrity, Community, Profitability, and FUN

When you join The Ben, you become part of a team that values your growth, your voice, and your contribution to a truly exceptional guest experience.

“We Are The Ben!”

Equal Opportunity Employer

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.