Purchasing Manager

Job Summary: The Purchasing Manager plays a crucial role in managing the procurement and supply chain activities for the landscaping business. This position requires strong analytical skills, excellent negotiation abilities, and a deep understanding of vendor management and inventory control. The Purchasing Manager is responsible for sourcing and procuring materials, equipment, and services required for landscaping operations, ensuring timely and cost-effective procurement, and maintaining good supplier relationships. The ideal candidate will have a proven track record in purchasing, a strong attention to detail, and the ability to optimize procurement processes.

Responsibilities:

• Procurement Strategy and Vendor Management:
• • Develop and execute procurement strategies to ensure timely availability of materials, equipment, and services at competitive prices.
  • Identify and evaluate potential suppliers, conducting supplier audits, and negotiating favorable terms and conditions.
  • Establish and maintain strong relationships with suppliers, fostering collaboration, and resolving any issues or disputes.
  • Monitor supplier performance, including quality, delivery, and responsiveness, and take corrective actions when necessary.
• Purchase Order Management and Documentation:
• • Review purchase requisitions, ensuring accuracy and compliance with procurement policies and budgetary considerations.
  • Prepare and issue purchase orders, ensuring timely delivery and adherence to agreed-upon terms and conditions.
  • Coordinate with internal stakeholders, such as operations and finance, to ensure proper documentation, invoicing, and payment processing.
  • Maintain accurate records of procurement activities, including contracts, purchase orders, and supplier information.
• Price and Contract Negotiation:
• • Conduct price negotiations with suppliers to secure competitive pricing and favorable terms.
  • Analyze market trends, perform cost-benefit analysis, and seek opportunities for cost savings and value optimization.
  • Collaborate with the finance department to analyze and forecast procurement costs and budgetary requirements.
  • Negotiate and manage contracts with suppliers, ensuring compliance, risk mitigation, and continuous improvement.
• Inventory Control and Demand Planning:
• • Monitor and analyze inventory levels to ensure optimal stock levels, minimizing stockouts and excess inventory.
  • Develop and implement inventory control procedures, including reorder points, lead times, and stock rotation strategies.
  • Collaborate with the operations team to forecast demand and plan procurement activities accordingly.
  • Identify opportunities for inventory optimization, such as vendor-managed inventory or just-in-time inventory systems.
• Supplier Performance and Quality Management:
• • Establish key performance indicators (KPIs) for suppliers and regularly evaluate their performance against defined metrics.
  • Conduct supplier audits, ensuring compliance with quality standards, ethical practices, and industry regulations.
  • Collaborate with the quality control team to address any supplier-related quality issues and implement corrective actions.
  • Continuously seek opportunities to improve supplier performance, quality, and overall value.
• Procurement Process Improvement:
• • Identify areas for process improvement within the procurement function, such as streamlining processes, implementing automation, or leveraging technology.
  • Develop and implement procurement policies and procedures, ensuring compliance with internal controls and regulatory requirements.
  • Monitor industry trends and best practices, implementing innovative procurement strategies to drive efficiencies and cost savings.
  • Collaborate with cross-functional teams to ensure alignment and integration of procurement processes with other business functions.

Qualifications:

• Bachelor's degree in business administration, supply chain management, or a related field.
• Proven experience (4 -5 years) in a purchasing or procurement role, preferably in the landscaping or related industry.
• Strong knowledge of procurement principles, practices, and vendor management.
• Demonstrated experience in negotiating contracts and securing favorable terms.
• Excellent analytical and problem-solving skills, with a strong attention to detail.
• Proficiency in using procurement software, inventory management systems, and MS Office applications.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and suppliers.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Knowledge of landscaping materials, equipment, and industry suppliers is a plus.
• Professional certifications in procurement or supply chain management are advantageous.