Purchasing Manager

Description

Under general direction of the Finance Director, the Purchasing Manager plans, organizes, manages, supervises and coordinates the comprehensive purchasing activities for the City which includes the procurement of goods and services for all City operations using established federal, state and local guidelines.

Principal Duties

1. Assume management responsibility for purchasing procurement and contract services and activities of the City’s Purchasing Team.

2. Responsible for the hiring, planning, coordinating, and reviewing the work plan for the assigned employees to include work activities, projects and programs.

3. Manage the auction process for the timely disposition of surplus and salvageable property

4. Prepare and coordinate recommendations for formal bid award at City Council meetings and prepare responses to Council questions and concerns as requested by department Directors.

5. Analyze and direct the development of formal bid or proposal specifications for complex, integrated, high-value contractual arrangements for a range of goods and/or services for the City. Participate in the solicitation, evaluation and award process, and conduct public pre-bid conferences and bid openings as required.

6. Participate in the Contract Review Committee (CRC) with Risk Management, Legal and various Departments for modified standard contracts and/or non-standard contracts. Determine appropriate contracts for various types of procurement, consulting with Legal and Risk Management when necessary.

7. Manage the participation of the City in cooperative purchasing efforts with other state and local governments to increase purchasing power and provide a lower overall cost to the City.

8. Oversee training department users on financial computer applications related to purchasing and inventor and manage the City’s online bidding system.

9. Work with staff and other city employees on the continuous improvement of purchasing services to ensure a consistent, simple system that is utilized within the standards, and ensuring compliance with applicable laws and regulations.

10. Comply with all federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; and advising management on required actions.

11. Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned activities, recommend and administer policies and procedures.

12. Perform other duties as assigned.

Qualifications

Required:

• Bachelor's Degree in accounting, finance, management or related field, five (5) years of experience related to area of assignment including one (1) year supervisory or lead; or high school diploma and ten (10) years of experience in centralized public procurement, including one (1) year of supervisory experience in a responsible procurement position; or an equivalent combination of education and experience
• Certified Purchasing Manager (CPM), Certified Procurement Professional (CPP), or equivalent eligibility
• Knowledge of centralized purchasing and warehouse principles, practices, and theories
• Knowledge of market trends, real estate transactions and price trends
• Knowledge of GAAS and / or fund accounting
• Supervisory experience
• Knowledge of Mid-size Company computerized purchasing and financial applications
• Customer service orientation
• Continuous improvement orientation
• Teamwork focused
• Self-starter
• Professional attitude
• Well organized
• Detail oriented
• Problem solving skills
• Strong communication skills (written and oral)

Preferred:

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An Equal Opportunity and Military Friendly Employer

APPLICATIONS MAY BE FILED ONLINE AT:

www.cstx.gov/careers

recruiting@cstx.gov