Purchasing & Production Manager

Purchasing & Production Manager

Inch & Co. Outdoor

York, PA

Position Overview

We are seeking a highly organized and driven Purchasing & Production Manager to oversee material procurement, vendor relationships, and assist with production scheduling for our growing design-build landscaping division.

This role is critical to ensuring projects are delivered on time, within budget, and at the highest quality standards. The ideal candidate thrives in a fast-paced environment, understands construction and landscaping operations, and can effectively coordinate between design, field crews, and vendors.

Key Responsibilities

Purchasing & Vendor Management

• Source and procure all materials for landscaping and hardscaping projects (plants, stone, pavers, lighting, irrigation, etc.)
• Build and maintain strong relationships with local and regional vendors
• Negotiate pricing, track cost fluctuations, and identify cost-saving opportunities
• Ensure timely ordering and delivery of materials to meet production schedules
• Maintain accurate purchase orders and inventory tracking systems

Production & Scheduling

• Assist with weekly and long-term production schedules across multiple crews
• Develop and manage Gantt schedules to coordinate crews, materials, and project timelines, ensuring jobs are completed on time and within budget
• Coordinate closely with the design team to ensure smooth project handoffs
• Align labor, equipment, and materials to maximize efficiency and minimize downtime
• Monitor project timelines and proactively adjust schedules as needed
• Ensure all jobs are set up for success prior to crew mobilization

Budgeting & Cost Control

• Track job costs related to materials and production
• Work with leadership to maintain target profit margins
• Identify inefficiencies and implement process improvements
• Assist in estimating support as needed (material takeoffs, vendor pricing)

Qualifications

• 3+ years of experience in landscaping, construction, or production management
• Strong knowledge of landscaping materials, hardscaping, and installation processes preferred
• Proven ability to manage multiple projects and deadlines simultaneously
• Excellent organizational and problem-solving skills
• Strong communication skills
• Experience with purchasing, vendor negotiation, and scheduling
• Proficiency in Microsoft Office; experience with project management or CRM software is a plus

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision insurance
• 401(k) with company match of 4%
• Paid time off and paid company holidays