Purchasing Specialist

The schedule for this position is 4 x 10-hour shifts working Friday thru Monday.

The Purchasing Specialist is responsible for planning and organizing the comprehensive purchasing functions, as well as compiling information and records to create purchase orders for procurement of materials and services. This position provides information regarding pricing, delivery
time estimates, discounts and the evaluation of proposals and is also responsible for negotiating terms and conditions with vendors and/or service providers.

QUALIFICATIONS

• Associates or bachelor’s degree preferred, high school diploma or equivalent required
• Minimum 3 years related experience, aviation purchasing experience preferred
• Highly proficient with MS Outlook, MS Word, MS Excel; Familiar with databases and ability to quickly learn new applications. (e procurement software)
• Knowledge of ERP systems, Ramco preferred
• Solid understanding of procurement and supply chain processes
• Desire to deliver excellent customer service to internal and external customers
• Excellent time management and organization skills
• Attention to detail, follow through ability and initiative are critical
• Ability to prioritize, work proficiently under time constraints, process information quickly and make comprehensive business decisions
• Ability to travel by personal or company vehicle, a valid driver’s license, automobile in good repair and proof of auto insurance

GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

• Performing day-to-day procurement processes, activities and procedures
• Work with various departments regarding information pertaining to purchase orders
• Track the status of requisitions, contracts, and purchase orders
• Update system to reflect current information pertaining to purchase order
• Contact the vendor in regards to receiving and invoice discrepancies
• Verify and approve vendor invoices and credits for Finance department
• Maintain records of goods ordered and received
• Prepare, maintain, and review purchasing files and supply contracts
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
• Contact suppliers in order to schedule or expedite deliveries, resolve shortages, missed or late deliveries, claims, and other problems
• Face to face meetings with vendors to maintain vendor relationship
• Proactively look for ways to improve efficiencies of the procurement process
• Enter and maintain records of item numbers, costs, deliveries, product performance, and inventories
• Maintain required stock levels of forecasted products

SAFETY

• Ensure adherence to LFN safety and risk management culture as outlined in Safety and Risk Management Agreement, SMS, and related policies
• Preserve safety and risk management culture and rules
• Report all concerns related to safety and risk management immediately, working with Director of Safety and Risk Management, Director of Quality Management and others as needed
• Be knowledgeable regarding all safety and risk management policies and procedures; be an agent for communicating safety and risk management information