Purchasing Specialist

JOB TITLE: Purchasing Specialist

DEPARTMENT: Purchasing

HOURS: Monday – Friday, 8am - 5pm w/ 1-hour lunch (12-1pm)

SUPERVISOR: Customer Service & Purchasing Manager

PAY: $16.00/hr - $18.00/hr based on experience

Hummel's Office Plus is looking for a Purchasing Specialist to join our energetic team! The Purchasing Specialist must be able to assist Account Managers with product information to enable them to take care of the customer as well as assist with departmental procedures and provide clerical support as assigned (purchase orders, receiving reports, filing, etc.). The Purchasing Specialist will be responsible for a variety of duties such as:

• Research, select, and purchase products, services, or materials that meet the company's quality and budget standards.
• Establish and maintain strong relationships with vendors; negotiate contracts, pricing, and delivery schedules. Conduct business reviews with vendors, handle price negotiations & review new product offerings.
• Lead high-stakes negotiations with key suppliers to reduce costs and improve contract terms. Develop and execute strategic sourcing strategies that deliver savings to the bottom line.
• Order entry for all customer orders which include stamps, letterhead, paper, envelopes, etc., work with Adobe software to convert files, etc. & processes custom orders and ASI orders. Reviewing and receiving all completed custom orders.
• Conduct transmissions to wholesalers, including ordering daily from wholesaler from in stock vendors.
• Assists on working on Bids by doing research and inputting stock numbers.
• Performs edits to orders on items that are discontinued and suggests replacements, updates stock items, compiles information and records to prepare purchase orders for procurement of office products. Consults catalogs and interviews suppliers to obtain prices and specifications. Searches for hard-to-find items.
• Communicate with vendors regarding short ships, replacements, warranty issues, and credits when needed. Update vendor information. Communicate with Account Receivable to maintain a database on all return authorizations and credits.
• Answers phone calls, emails & live chats from customers, salespeople, etc., including customer service dept., when necessary, including following up in a timely manner.
• Searches inventory records or warehouse to determine if material on hand is in sufficient quantity.
• Verifies all received purchase orders and obtains current due dates. Notifies vendors immediately of any errors or changes & checks all invoices for correct pricing.
• Attain and retain knowledge of various product lines.
• Other duties as assigned.

To be successful in this role, strong negotiation skills are a must. The successful candidate must have proven ability to manage supplier relationships and drive contract optimization. Strong analytical skills with experience in cost-benefit analysis. Possess excellent computer skills (MS Word, Outlook, Excel, MS teams etc.), must have strong communication, planning, organizing, negotiating and problem-solving skills, and must be able to pay attention to detail and accuracy. The successful candidate must be able to deal with and handle conflict and can interact professionally with all levels of employees, as well as excellent time management skills and willingness to multitask. Must be familiar with pricing structures and be able to calculate discounts.

Qualifications: Associate’s degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. High School diploma or general education degree (GED).

If you are a self-motivated and results-driven individual interested in joining a growing organization, we would love to hear from you! Please submit your resume for consideration.

Hummel’s Office Equipment Company, Inc., is an AA/EOE

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Purchasing: 1 year (Preferred)

Work Location: In person