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Purchasing Specialist
Key Responsibilities
Education
- Sourcing & Supplier Management
- Identify, evaluate, and qualify new suppliers.
- Request and compare quotations (RFQs) to secure best price, quality, and terms.
- Negotiate prices, payment terms, delivery schedules, and contracts.
- Build and maintain strong relationships with key suppliers.
- Monitor supplier performance (on-time delivery, quality, responsiveness) and resolve issues.
- Purchasing Operations
- Receive purchase requests from internal departments and convert them into purchase orders (POs).
- Ensure all POs are accurate (item, quantity, price, delivery date, cost center).
- Track orders and follow up with suppliers to ensure timely delivery.
- Coordinate with warehouse/logistics teams regarding deliveries, shipping documents, and receiving.
- Handle order changes, delays, and cancellations as needed.
- Cost & Quality Control
- Analyze purchasing data to identify cost-saving opportunities.
- Support budgeting and cost-reduction initiatives.
- Ensure purchased items meet required specifications and quality standards.
- Work with Quality/Production teams to resolve non-conformities or rejected materials.
- Compliance & Documentation
- Ensure all purchasing activities comply with company policies and procedures.
- Maintain accurate records of POs, contracts, price lists, and supplier information.
- Prepare regular reports on purchase orders, spend, savings, and supplier performance.
- Support internal and external audits related to procurement.
- Cross-Functional Collaboration
- Work closely with Finance to ensure correct invoicing, payment terms, and PO matching.
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Coordinate with Planning/Production to understand demand and material requirements.
Education
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Bachelor’s degree in Business Administration, Supply Chain, Commerce, Engineering, or a related field.
- Typically 2–5 years of experience in purchasing/procurement or a similar role.
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Experience in [industry: manufacturing/FMCG/retail/etc.] is a plus (you can customize this).
- Strong negotiation and communication skills.
- Good understanding of purchasing/procurement processes.
- Analytical and detail-oriented; comfortable with numbers.
- Ability to handle multiple requests and priorities under time pressure.
- Strong organizational and follow-up skills.
- Proficiency in MS Office (especially Excel); experience with ERP systems (SAP, Oracle, etc.) is a plus
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