Purchasing Specialist

Description:

Position Summary

We are seeking a detail-oriented Purchasing Specialist to support purchasing and inventory management functions across multiple locations. This role plays a key support role in purchase order processing, inventory forecasting, vendor coordination, inventory tracking, and reporting. The ideal candidate is highly organized, detail-focused, and able to work collaboratively to support inventory accuracy and operational efficiency.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Support end-to-end purchasing activities, assisting with order processing from a booked/purchase order (PO) status through production and final delivery.
• Review, approval, and submission of construction contracts & intents.
• Submit contract billing, lien waivers, and contract closeout documentation.
• Serve as a liaison between internal teams and vendors to help confirm pricing, delivery schedules, and receipt of inventory.
• Collect and maintain compliance documentation, including OSHA certifications, Safety Plans, ANSI documentation, insurance certificates, and financial/company data.
• Generate and distribute open PO, work in process, and other inventory reports for review and reconciliation.
• Assist with coordination of equipment transfers between warehouse locations when needed.
• Prepared backlog data and reporting materials for weekly review meetings.
• Work collaboratively with purchasing, accounting, and operations teams to support inventory accuracy and purchasing efficiency.
• Coordinate with vendor all purchasing needs for sales orders. Negotiate with vendors for better pricing and delivery schedules and confirm receipt of inventory.
• Assist Purchasing & Inventory Lead with cycle counts across all locations, reconcile discrepancies between physical and system counts, investigate variances, obtain approval for adjustments, post inventory data, and close related accounting modules for the month.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

SWS Equipment is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Requirements:

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Experience with purchasing, inventory control, or supply chain management preferred
• Familiarity with inventory management ERP systems; ability to learn new systems quickly
• Proficient in Microsoft Office, including Excel and Outlook
• General understanding of inventory management principles such as cycle counting, variance tracking, and basic reporting
• Basic analytical skills to assist with inventory forecasting, stock level monitoring, and reconciliation activities
• Ability to read and interpret purchasing and inventory reports with guidance
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Effective written and verbal communication skills; ability to collaborate with cross-functional teams
• Problem-solving skills to assist in resolving inventory discrepancies and logistical issues