Purchasing Technician

POSITION OVERVIEW

Are you imagining your next career move? Are you ready to make a positive impact in promoting accountability, transparency, and preserving the public trust? At the Collier County Clerk of the Circuit Court and Comptroller Office, you have that opportunity every day. And the best part is that you can do all of this while living and serving a community that strives to be the best place to work, live and play, beautiful Naples Florida? Our employees are our greatest assets in providing superior service to our customers while delivering essential services to the people of Collier County. We believe that a career with the Clerk’s Office is not just a job but a calling for individuals looking to make a difference in the lives of those that we serve. In fact, we take an oath to serve and uphold the Constitution of the United States and the State of Florida.

To accomplish the Clerk’s Office core mission of serving the citizens of Collier County, the Finance Division is responsible for providing clear, concise, and transparent information regarding the revenue and spending of the County. The Division establishes and maintains internal controls to provide reasonable assurance regarding the safeguarding of county assets against loss from unauthorized use or disposition, while vetting the reliability of financial records. Reliable financial records are essential in the preparation of financial statements and to maintain accountability of county assets. The critical work of safeguarding tax-payers funds is performed by a group of highly skilled finance and accounting professionals.

The Purchasing Technician provides administrative support for the Clerk’s Office purchasing operations. This position assists in developing and executing Clerk’s Office purchasing strategies, maintaining positive relations with suppliers, and coordinating with internal stakeholders regarding the purchasing of goods and services. The Purchasing Technician is responsible for ensuring procurement is done in compliance with Clerk’s Office policies, State procurement statutes, and coordinating purchasing schedules.

This position will perform essential such as:

• Identify, research, and evaluate potential suppliers for assigned areas of responsibility based on price, quality, and delivery capabilities.
• Assist the procurement process by:
  • Creating purchasing requisitions and purchase orders.
  • Tracking deliveries.
  • Ensuring that goods are received in accordance with specifications.
  • Contact vendors to address any issues related to shipment errors or product quality.
• Collaborate with internal stakeholders to understand supply needs and ensure timely delivery of materials. Work with external vendors to trouble shoot issues to ensure trouble free processes.
• Maintain accurate records of purchases, vendor interactions, and inventory levels to support organizational planning.
• Ensures completeness and accuracy of purchase orders and that appropriate authorization and supporting information is included.
• Performs other duties as assigned.

• The Collier Clerk’s Office values the team building benefits of in-person onsite collaboration. This is an on-site position.

Qualifications

Education & Experience

Associate’s degree in business administration, public administration, logistics, supply chain or a related field; supplemented by one years of related experience.

Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted for the education or experience requirement.

Knowledge, Skills, and Abilities Required:

• Knowledge of the public procurement process and cycle including federal, state, and local laws and regulations.
• Knowledge of the Clerk’s purchasing policies and procedures, budget, computer systems, organization, and operation of the
• Agency.
• Excellent verbal and written communication skills to effectively interact with suppliers and internal stakeholders.
• Negotiation abilities to secure the best prices and terms from suppliers.
• Ability to compose general, specialized, and technical correspondence and letters.
• Ability to interpret and apply administrative and Clerk agency policies, laws, and rules.
• Proficiency in analyzing data and market trends to make informed purchasing decisions.
• Keen eye for detail to ensure accuracy in orders and compliance with specifications.
• Ability to plan, organize and schedule priorities in the office.
• Ability to establish and maintain effective working relationships with Clerk departments, vendors, and the public.
• Skill in the operation of personal computers, scanners, copiers, telephones, fax, and other general office equipment as necessary to complete essential functions, to include use of Microsoft Office Suite, SAP, and other system software.

A career at the Collier County Clerk of the Circuit Court and Comptroller provides a generous total rewards package that includes:

• Competitive salaries.
• Superior cost-effective wellness plans.
• Generous leave time.
• Excellent retirement and pension plans.
• Career advancement opportunities.