Purdue Global Faculty Scheduling and Pay Systems Coordinator (Remote)

Our Opportunity:

The Faculty Payroll Administrator will provide support to Purdue University Global. Building on Purdue University's mission to provide greater access to affordable, high-quality education, Purdue University Global is a public, nonprofit institution offering a world-class education online.

Job Summary:

The Faculty Scheduling and Pay Systems Coordinator is responsible for the seamless integration of scheduling and adjunct faculty payroll operations. This role serves as a vital link between academic scheduling and adjunct payroll execution, requiring a deep understanding of scheduling workflows, pay systems, and the underlying data that connects them. The Coordinator is actively involved in the scheduling workflow and consults regularly with scheduling managers to ensure faculty assignments are accurately captured at the source. This role is responsible for preparing, auditing, and reporting biweekly adjunct payroll, including processing additional-duty payments. To maintain data integrity, the Coordinator conducts term-start audits and regularly performs systems audits to ensure alignment of employee data across all platforms. By issuing letters of engagement that clearly outline faculty compensation, this position maintains operational excellence and ensures a high-quality service experience for Purdue Global Faculty through a strong emphasis on oversight, consistency, and the continuous improvement of payroll operations.

What to expect in this role:

• Payroll Processing and Reporting:
  • Oversees the accurate and timely production of biweekly adjunct faculty payroll processing and additional duty payment for full-time faculty or other staff.
  • Ensures that Faculty Operations meets all deadlines and is compliant with established Purdue Global payroll guidelines.
  • Consults on matters related to faculty payment processing and advises the payroll team of complex and/or irregular transactions or deviations from the normal pay process.
  • Prepares and distributes the monthly accrual report, biweekly payroll files, and dean's dashboard.
• Auditing and Process Management:
  • Completes monthly and term audits to ensure process consistency and reduce potential pay-related errors.
  • Conducts software data comparison audits to ensure data consistency across systems.
  • Oversees the creation, maintenance, and revision process documentation and Quick Reference Guides (QRG’s) for adjunct payroll.
  • Develop and continuously update auditing processes to ensure continuous improvements in payroll accuracy and efficiency.
• Communication and Support:
  • Issue a letter of engagement notifying faculty of their term compensation for each term and Biweekly for NFO payments.
  • Collaborate with key stakeholders to ensure faculty are compensated correctly and on time.
  • Responds to faculty pay inquiries, collaborating with Faculty Operations and payroll to resolve issues in a timely manner.
• Performs other duties, special projects, or initiatives as assigned or required for changing business processes.

Experience required:

• Bachelor’s Degree in business administration, accounting, or math related fields.
• Minimum 4 years working in related business operations, accounting, payroll or a related position with demonstrated experience in the review and analysis of complex data scenarios.

What we're looking for:

• Demonstrated proficiency with MS Office suite software, such as MS Word, Excel and Powerpoint, as well as Google applications such as Gmail, Chat and Hangout.
• Excellent numerical skills with the ability to process complex data, numbers and calculations.
• Ability to work independently with minimal supervision, balance competing demands for time, and prioritize workload to meet deadlines.
• Effective oral and written communication skills, with the ability to adapt communication style and method to suit different audiences.
• Must be organized with exceptional time management skills.
• Ability to remain calm under pressure and manage and prioritize workload during high-pressure, high-volume workload periods.
• Ability to identify priorities, recognize and resolve or refer problems.
• Ability to handle sensitive and confidential information with discretion.
• Capable of building strong working relationships across teams, departments and Schools.
• Strong interpersonal skills with the ability to effectively communicate with a professional demeanor with people at all levels within the organization.

Additional Information: