PZCR - Planning & Zoning Administrative Assistant

POSITION: Planning & Zoning Administrative Assistant
SUPERVISOR: Planning & Zoning Director
DEPARTMENT: Planning & Zoning
JOB CODE: Full-Time
FLSA CLASSIFICATION: Non-exempt
SALARY GRADE: G3B6
LOCATION: 3434 Harbor-Petoskey Rd, Harbor Springs, MI
RATE OF PAY: $21.90
DATE: 4/20/2026

POSITION SUMMARY:
Under the supervision of the Planning & Zoning Director, the Administrative Assistant provides administrative support to the Planning & Zoning Department. This position acts as the Recording Secretary/Clerk to the Planning Commission and Zoning Board of Appeals, supports department administrative functions to help ensure efficient and timely day-to-day workflow, and provides guidance and assistance to customers.

ESSENTIAL DUTIES:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

DESIRED BEHAVIORAL TRAITS:
Approachable and personable demeanor. Ability to work independently and meet deadlines. Interest in Planning & Zoning processes.

KNOWLEDGE, SKILLS, & ABILITIES:
Detail-oriented, excellent communication skills – including exceptional telephone etiquette, organizational skills, precise computer entry, ability to exercise independent judgment. Knowledge of computer software word processing and data entry programs. Detailed knowledge of, or the ability to learn, the legal notification process for Planning Commission and Zoning Board of Appeals cases. Excellent attention to detail. Ability to process fees including cash, checks, and credit cards. Ability to prioritize tasks to ensure continuation of operations. Ability to seek out processes, which could increase efficiency within the departments. Ability to work independently with minimal supervision. Ability to work a minimum of two night meetings per month.

EDUCATION:
Prefer associate’s degree or equivalent relative experience. Minimum high school diploma or equivalent.

EXPERIENCE:
Experience in a fast-paced office setting involving keystrokes and extensive use of computer applications and file processing. Prefer experience in meeting deadlines, familiarity with Microsoft Office Suite, BS&A software and have a general understanding of internet use.

CERTIFICATIONS/LICENSES REQUIRED:
None. Continuing education is encouraged.

PHYSICAL DEMANDS:
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer screen and hearing and speech sufficient to communicate in person or over the telephone. Ability to listen and type comments as they’re being made and generally summarize discussions during public meetings. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.