QUANTITY SURVEYOR

Job Overview

The Quantity Surveyor (QS) for a real estate developer is responsible for managing the financial and contractual aspects of construction projects. They play a key role in cost estimating, budgeting, cost control, and ensuring that the project stays within the set financial parameters. The QS is also involved in procurement, contract administration, and ensuring that the project is delivered on time, within scope, and within budget. They work closely with other project stakeholders, including contractors, subcontractors, and project managers, to ensure the financial health of the project.

Duties and Responsibilities

Procurement and Tendering:

· Prepare the tender process for contractors, subcontractors, and suppliers, ensuring that bids are competitive and meet the project’s requirements.

· Evaluate and analyze bids from contractors and suppliers, ensuring value for money and recommending the best options to the project team.

· Assist in the development and implementation of procurement strategies to secure materials and services at competitive rates.

Interim Payment Certificates (IPC)

· Prepare, review & issue Interim Payment Certificates (IPCs) to contractors based on the progress of the work completed, ensuring the amounts reflect actual work done, and payments align with the contract terms.

· Verify contractor claims, assess whether contractors' requests for payment are accurate and in line with the work completed and the contract's payment schedule.

· Coordinate with project managers to ensure that IPCs are processed promptly, preventing payment delays and maintaining project cash flow.

Variation Management

· Evaluate requests for changes to the original scope of work, including design modifications or unexpected site conditions, and negotiate prices for these variations.

· Maintain an up-to-date record of all variations to the contract, ensuring that they are documented, valued, and approved by the client or project manager.

· Ensure that variations are assessed for their cost impact and that any associated delays are identified, managed, and communicated to stakeholders.

· Ensure that variations do not cause budget overruns by keeping accurate records of any adjustments to the project costs.

Provisional Sum (PS) Management

· Provisional sums are amounts included in the contract for work or materials that are yet to be defined at the time of the contract signing. As a QS, you will need to manage these sums throughout the project.

· When the scope of work for a provisional sum item becomes clearer, ensure the final pricing is agreed upon and accurately reflected in the cost report.

· Keep track of provisional sums used during the project, ensuring they do not exceed the allocated budget and that they are fully justified before being billed.

Prime Cost Rates (PC) Items

· Administer prime cost rates (PC items):, which is referring to the actual cost of materials and labor for certain items of work..

· Monitor actual costs (including receipts and labor) and compare them with the originally budgeted amount to ensure costs are controlled.

· Ensure that prime cost items are properly documented, including receipts and quotations, and that any discrepancies are addressed promptly.

Contract Management:

· Administer contracts for construction works, ensuring that all terms and conditions are met by all parties involved.

· Monitor and manage changes to the contract, ensuring that any alterations to the scope of work are documented and valued appropriately.

· Assist in resolving any disputes that may arise between contractors, subcontractors, or the client regarding financial or contractual matters.

Cost Control and Commercial Management:

· Monitor and track all costs associated with the project to ensure it stays within the approved budget.

· Regularly report on the financial performance of the project, including cost forecasts, variances, and potential financial risks.

· Identify and manage any cost variations and ensure that they are approved by relevant stakeholders.

· Propose cost-effective alternatives and value engineering solutions to optimize the budget while maintaining quality and scope.

Site Visits and Measurements:

· Conduct site visits to assess work completed, measure quantities, and verify that the work complies with contract specifications.

· Take off quantities of materials required and ensure that the appropriate amount is ordered and delivered to the site in a timely manner.

· Track project progress and update cost estimates and budgets as necessary to account for changes or delays.

Reporting and Communication:

· Provide accurate and timely reports to the project manager, senior management, and other stakeholders on the financial status and progress of the project.

· Maintain effective communication with contractors, subcontractors, consultants, and clients, ensuring clarity regarding project costs and financial matters.

· Communicate with the client regarding cost management, ensuring their approval on financial decisions.

Risk Management:

· Identify and report any potential financial or contractual risks associated with the project.

· Contingency Plans: Assist in the development of contingency plans to address risks related to cost overruns, delays, or changes to the project scope.

Final Account Preparation and Closeout:

· Prepare the final account for the project, ensuring all costs are reconciled and accurately documented.

· Ensure the project’s financial matters are closed out successfully, including managing final payments and ensuring that all financial obligations are settled.

Accountabilities:

· Ensure that cost estimates and budgets are accurate and continuously monitored, keeping the project within the financial scope.

· Manage the procurement and tendering process, ensuring competitive and value-driven contracts with suppliers and contractors.

· Administer contracts and ensure all terms and conditions are met, particularly with respect to financial matters.

· Proactively manage project costs, monitor variations, and control financial risks to maintain the project’s financial health.

· Maintain effective communication with clients and stakeholders, ensuring that they are satisfied with financial reporting and decision-making processes.

· Provide accurate and regular financial reports to senior management, enabling them to make informed decisions.

· Identify and mitigate risks that could impact the project’s budget, ensuring the project is delivered without significant financial disruptions.

Key Performance Indicators

· Ensure that all cost estimates and budgets are accurate and reflect the actual project requirements.

· Continuously monitor project costs and implement strategies to keep the project within budget.

· Provide regular, timely, and accurate financial updates to the project team and senior management.

· Ensure all contracts are managed effectively, with proper procurement practices and adherence to contract terms.

· Maintain clear communication with clients and stakeholders regarding financial matters and ensure they are satisfied with the outcomes.

· Prepare the final account accurately and ensure that all financial transactions are completed at project closeout.

Minimum Competencies & Skills Required:

· Membership in a professional body such as RICS (Royal Institution of Chartered Surveyors) is an advantage.

· Strong knowledge of cost estimation, budgeting, and financial tracking.

· Understanding of construction contracts, procurement strategies, and related legal matters.

· Ability to pay close attention to detail when preparing estimates, monitoring costs, and managing financial documents.

· Strong written and verbal communication skills, with the ability to engage effectively with clients, contractors, and project teams.

· Familiarity with quantity surveying software (e.g., CostX, WinQS, etc.), and Microsoft Office Suite.

· Ability to quickly identify and solve problems related to cost management, contract issues, and project delays.

Job Types: Full-time, Permanent

Pay: AED8,000.00 - AED10,000.00 per month