Real estate admin

Job Title: Real Estate Administrative Executive
Location: Dubai
Type: Full-Time

About the Role:
We are seeking a highly organized and proactive Real Estate Administrative Executive to support our sales and leasing team. The ideal candidate will manage documentation, coordinate communication between clients and internal teams, and ensure smooth daily operations. This role is perfect for someone detail-oriented, professional, and passionate about the real estate industry.

Key Responsibilities:Documentation & Compliance

• Prepare, organize, and maintain all property-related documents (Form A, Form B, tenancy contracts, NOCs, listing forms, etc.).
• Ensure all documentation complies with company standards and RERA guidelines.
• Manage filing systems (digital & physical) for quick retrieval and audit readiness.
• Handle drafting and proofreading of agreements, letters, and internal forms.

Client & Customer Communication

• Serve as the main point of contact for client inquiries and coordinate follow-ups.
• Communicate professionally with clients, landlords, developers, and internal departments.
• Schedule property viewings, meetings, and client appointments.
• Manage WhatsApp, email communications, and ensure timely responses.

Coordination & Support

• Assist agents with listing uploads on portals (Bayut, Dubizzle, Property Finder).
• Coordinate with developers for project updates, NOCs, handover schedules, and payments.
• Support the sales team with CRM updates and data entry.
• Prepare marketing materials, brochures, and property ads when needed.

Operational Task Management

• Track payments, invoices, and follow up on pending documents.
• Maintain office supplies and coordinate with vendors.
• Generate reports and support management with administrative tasks.

Requirements:

• Minimum 1–2 years of experience in real estate administration (preferred).
• Strong communication skills in English (Arabic is a plus).
• Good knowledge of RERA documentation and real estate procedures.
• Proficiency in MS Office, CRM systems, and property portals.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work in a fast-paced environment.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current visa status?

Experience:

• Real estate admin: 1 year (Required)