Real Estate Administrative Assistant / Secretary/ Account Assistant

Job Title: Real Estate Administrative Assistant / Secretary Job / Account Assistant

To provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.

Key Responsibilities

1. Administrative & Secretarial Support

• Manage office correspondence, including emails, calls, and in-person inquiries.
• Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.
• Schedule and coordinate meetings, property viewings, and appointments for management or agents.
• Maintain an organized filing system (physical & digital) for contracts, property records, and client information.
• Draft professional letters, memos, and reports.

2. Real Estate Documentation

• Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.
• Handle Ejari registrations, cancellations, and updates via the DLD portal.
• Track and follow up on lease expiries, rent renewals, and payment schedules.
• Process security deposits, rent receipts, and related financial documentation.

3. Client & Tenant Coordination

• Serve as the primary point of contact for tenants, landlords, and prospective clients.
• Address tenant queries, complaints, and maintenance requests promptly.
• Assist in arranging property inspections, move-in/move-out procedures, and handovers.
• Follow up on overdue payments and coordinate with accounts for collections.

4. Regulatory Compliance

• Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.
• Ensure all contracts and transactions meet regulatory requirements.
• Maintain accurate property listings and marketing materials in compliance with advertising standards.

5. Office & Operational Support

• Order and manage office supplies.
• Assist with marketing materials, social media postings, and property advertisements.
• Support management in preparing presentations, market reports, and other business documents.

6. Additional Admin Support

• Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.

7. Accounts Background

• Assist with monthly, quarterly, and annual financial reports.
• Assist with preparation and filing of VAT return.
• Reconcile Bank statements, cheque records, customer ledger and vendor accounts.
• Track customer payments, rent collections and follow up on outstanding balances.

Skills & Qualifications

• Education: Diploma or Bachelor’s degree in Business Administration, Real Estate, or related field.
• Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.
• Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal
• Accounts: Proficiency in Tally ERP 9 / Tally Prime.
• Language: Excellent written and verbal communication skills in English
• Other Skills:
• Strong organizational and multitasking abilities.
• Customer service orientation.
• Ability to work under pressure and meet deadlines.
• Excellent analytical and problem-solving skills, with high attention to details and accuracy.
• Strong ethics and integrity, ensuring confidentiality and data security.

CAN JOIN IMMEDIATELY

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month