Real Estate Legal Admin

Position: Real Estate Legal Admin

Location: On-Site 100%, Monday to Friday, New York, NY

Company: Summit Properties USA [Commerical Real Estate]

Summit Properties USA is seeking a Real Estate Legal Admin to support our in-house Legal Department in all aspects of commercial real estate legal administration.

This is a unique opportunity to work side-by-side with our in-house legal counsel and executives at a dynamic, fast-paced commercial real estate firm. You’ll play a key role across lease and contract administration, due diligence, corporate governance, litigation support, and regulatory compliance.

Key Responsibilities:

• Draft, review, and manage leases, amendments, and related legal documents.
• Abstract and analyze key lease terms such as rent structures, co-tenancy, and exclusive use clauses.
• Maintain legal and lease tracking systems and monitor critical dates and deadlines.
• Verify and track rent escalations, CAM charges, tax obligations, and other lease-related expenses.
• Manage and prepare tenant defaults and support enforcement actions.
• Assist with corporate legal functions including entity formation, annual filings, and governance documentation.
• Coordinate with outside counsel on ongoing litigation
• Provide legal support to internal teams on lease terms and compliance.

Qualifications:

• Bachelor’s degree required. Paralegal certificate or equivalent experience strongly preferred.
• 3 - 4 years of relevant legal experience, preferably in commercial real estate or with a real estate law firm.
• Must have strong understanding of commercial leasing, real estate transactions, and contract management.
• Proficiency in Microsoft Office Suite.
• Experience with property management platforms (e.g., Yardi) a plus.
• High level of attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Disclaimer

This job description is not intended to be all-inclusive. Additional duties and responsibilities may be assigned as needed. Summit Properties USA is proud to be an Equal Opportunity Employer. We do not discriminate against applicants based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. All employment decisions are based on merit and qualifications.

Job Type: Full-time

Pay: $72,000.00 - $80,000.00 per year

Application Question(s):

• How many years of Leasing Non-residential Real Estate experience do you currently have?
• How many years of legal admin work experience do you have in 'commercial real estate' in the United States?
• Have you worked directly with commercial leases, amendments, or tenant agreements?
• Have you used property management or lease administration software (e.g., Yardi)?Have you used property management or lease administration software (e.g., Yardi)?
• Are you able to work full-time on-site at our Manhattan office Monday–Friday?Are you able to work full-time on-site at our Manhattan office Monday–Friday?

Ability to Commute:

• New York, NY 10019 (Required)

Work Location: In person