Real Estate Listing Operations Manager

Seeking an EXPERIENCED Listing Operations Manager to offer extensive support to a top-producing Real Estate Agent. This position is perfect for someone who thrives in a fast-paced, high-demand environment with minimal supervision.

This is a full-time, on-call position where flexibility is required. Availability on evenings and weekends as needed is expected, though the role also includes periods of downtime. My aim is not only to achieve professional milestones but also to elevate the quality of life for each member on my Team.

Responsibilities:

Field Work:

• Attend all scheduled Buyer showings for our listings $1M+. This involves ensuring each property is prepared to be “show-ready”, maintaining a professional and attentive presence throughout the showing, shutting down/securing the property, and delivering thorough feedback to the Team Lead.
• Handle a variety of miscellaneous listing tasks, including urgent/last-minute needs, and provide follow-up to Team Lead. Examples of these responsibilities can include locating specific details such as a paint color in a vacant home, meeting a vendor, ensuring a property is fully prepared and staged prior to photography, or letting a Seller in who has lost their key.
• Manage the installation and removal of lockboxes in an efficient manner.
• Record floor plans through the CubiCasa app.
• Conduct buyer showings as needed. This involved scheduling tours through Aligned Showings, administratively preparing for tours in alignment with Team standards, ensuring each property is show-ready and properly secured afterward, and collecting and delivering detailed feedback to the Team Lead.

Administrative Support:

• Draft Listing Agreements, Purchase Contracts, and supporting documentation ensuring accuracy, compliance with legal and brokerage requirements, and timely delivery to all parties involved.
• Enter required information/details, photos, and documents for every listing into the MLS per Team standards.
• Coordinate and confirm showing requests with Sellers.
• Coordinate inspections, photography appointments, staging, repairs, cleanings, etc.
• Create MLS property searches/portals tailored to Buyers’ criteria.
• Promptly follow up with all rental leads via phone, email, or text to qualify prospective Tenants, answer questions, and schedule/attend showings.
• Manage Tenant applications and coordinate the full lease process, ensuring timely and compliant documentation, move-in logistics, and follow-through.
• Serve as the Property Manager for all leased listings, handling communications, maintenance coordination, and ongoing oversight as needed.
• Review Buyer and Seller CRM leads with Team Lead weekly, ensuring notes and pipelines are accurate and up-to-date.
• Prepare Buyer and Seller presentations as needed.
• Regularly manage and enhance Agent’s social media presence.

Key Qualities:

• Self-directed and motivated
• Acts with urgency
• High attention to detail
• Exceptional follow-up skills
• Strong critical thinking and problem-solving skills
• Proactive mindset
• Prompt responses to calls, texts, and emails
• Adaptable, resourceful, and solutions-oriented
• Takes accountability
• A winning, go-getter attitude and relentless drive to be the best

Requirements:

• Must dress professionally at all times
• Must reside in Scottsdale or within a very close proximity
• Must be available on evenings and weekends
• Minimum of 1 year of experience in Arizona Real Estate
• Does NOT seek to actively sell Real Estate

Compensation:

$60,000 – $80,000 per year based on experience, plus an incentive-based bonus structure.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Real Estate: 1 year (Required)

License/Certification:

• Arizona Real Estate License (Required)

Location:

• Scottsdale, AZ 85251 (Preferred)

Ability to Relocate:

• Scottsdale, AZ 85251: Relocate before starting work (Preferred)

Work Location: In person