Receiving & Inventory Specialist

JOB SUMMARY

The Receiving/Inventory Specialist is responsible for accurately receiving, inspecting, and recording incoming shipments, maintaining inventory records, and ensuring proper storage and organization of materials and supplies. This role plays a key part in supporting warehouse efficiency, minimizing discrepancies, and maintaining accurate stock levels to support overall business operations.

DUTIES/ RESPONSIBILITIES

• Receive, unload, and process incoming shipments and deliveries.
• Verify shipments against purchase orders, packing slips, and invoices to ensure accuracy in quantities, descriptions, and condition of goods.
• Record received materials into the inventory management system promptly and accurately.
• Tag, label, and properly store all received items in designated inventory locations.
• Assist in organizing warehouse storage areas for efficiency, safety, and accessibility.
• Conduct regular cycle counts and participate in full physical inventory counts.
• Monitor inventory levels and report shortages, damages, or discrepancies to the supervisor.
• Coordinate with Purchasing, Accounting, and other departments to resolve receiving or inventory issues.
• Maintain clean, safe, and organized receiving and storage areas in compliance with company policies and safety standards.
• Operate forklifts, pallet jacks, and other warehouse equipment as required (if certified).
• Perform other related duties as assigned.

SUPERVISION RESPONSIBILITIES

• None

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent; additional coursework in supply chain, logistics, or inventory management is a plus.
• 1–3 years of experience in receiving, inventory control, or warehouse operations preferred.
• Basic knowledge of inventory management systems and Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and accuracy in recordkeeping.
• Good communication and organizational skills.
• Ability to lift and move materials up to [weight requirement, e.g., 50 lbs].
• Forklift certification or willingness to obtain certification preferred.

REQUIRED SKILLS/ABILITIES

• Attention to Detail
• Organization and Time Management
• Teamwork and Communication
• Problem-Solving
• Accountability and Reliability

PHYSICAL REQUIREMENTS

• Proof of measles vaccination or updated titers prior to initial contact with animals.
• Current results of TB testing or be tested prior to initial contact with animals. Annual tuberculosis screening is required of all employees.
• Employees may occasionally need to lift and /or move up to 50 pounds.
• Ability to operate facility equipment.
• Visual acuity to handle potentially hazardous chemicals, cleaners, biologics (including but not limited to direct handling of human byproducts and viruses) and/or sharps.
• Required to shower into barrier animal facilities and wear the appropriate personal protective equipment in each area as described by SOPs.
• Has the ability to withstand ambient temperatures which may exceed 90°F.
• Personnel must be able to carry out the essential functions of this position with reasonable accommodation if disabled.

ENVIRONMENTAL WORKING CONDITIONS

• This role is performed primarily in a warehouse/receiving environment.
• Regular exposure to moving equipment, varying temperatures, and warehouse noise levels.
• Requires standing, bending, and lifting for extended periods.