Reception & Administration Officer

Duties & Responsibilities

• Greet and assist visitors, clients, and suppliers in a professional and courteous manner
• Answer, screen, and route incoming phone calls and handle general inquiries
• Manage front desk operations and maintain a neat and welcoming reception area
• Handle email communication with clients, suppliers, and relevant authorities
• Perform general administrative and clerical duties as assigned by management
• Prepare, maintain, and organize office records, files, and correspondence
• Assist in preparing quotations, delivery notes, invoices, and related documents
• Coordinate with internal departments to support daily office and operational activities
• Maintain basic records related to projects, materials, and office requirements
• Arrange access passes, entry permits, and approvals when required
• Monitor and maintain office stationery and office supplies
• Provide routine administrative support to Accounts and HR departments
• Ensure compliance with company policies, confidentiality, and safety procedures
• Carry out any other tasks assigned by management from time to time

Skills & Requirements

• Proven experience minimum 2 years as a receptionist or administrative assistant
• Good communication skills in English (Arabic is a plus)
• Proficient in MS Office (Word, Excel, Outlook), Oracle, SAP
• Basic knowledge of office administration and documentation
• Ability to handle multiple tasks and work under pressure
• Well-organized, detail-oriented, and professional attitude
• Good interpersonal and customer service skills
• Ability to work independently and as part of a team
• Willingness to join immediately

Working Hours

• 8:00 AM to 6:00 PM
• 1-hour lunch break

Salary

• AED 2,000 – 2,500 per month
• Transportation not provided

Visa Requirement

• Candidate must be on spouse visa with valid NOC

Location

Sajja, Sharjah

Job Types: Full-time, Permanent

Pay: AED2,000.00 - AED2,500.00 per month