Reception Cum Admin

Job post summary

Company: Joga Ram Group of Companies

Location: Dubai - UAE

Pay: 3,000.00 (AED) - 3,500.00 (AED) per month

Job Type: Full-time

Job description:

About the Role

We are looking for a detail-oriented and proactive Reception Cum Admin to support both administration and human resources functions. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring smooth day-to-day operations.

Key Accountabilities & Responsibilities

Reception & Front Desk Management

• Greet and assist visitors professionally.
• Handle incoming calls and direct them appropriately.
• Maintain a clean and organized reception area.
• Manage couriers, visitor logs, and front desk inquiries.

Communication & Coordination

• Respond to general email/phone inquiries.
• Coordinate with departments for appointments, meeting room bookings, and staff movement.
• Support HR/Admin in scheduling interviews and onboarding guests or new joiners.

ERP Management

• Create and maintain employee profiles in ERP.
• Upload and update documents (passport, visa, Emirates ID, labour card, ILOE, contracts) ensuring accuracy and compliance.

Document Tracking

• Maintain trackers for all document expiries (passport, visa, EID, labour card, medical, insurance, etc.).
• Notify relevant departments for timely renewals.

Medical & Onboarding Support

• Coordinate and support HR for appointments for medical tests, biometric verification, Emirates ID, and Tawjeeh training as a part of visa process.
• Provide end-to-end support during onboarding or visa renewal.

Leave & Attendance

• Record leave applications and rejoining documents.
• Track daily attendance using Bio-Time.
• Prepare and share monthly attendance reports.

Cheque & Utility Coordination

• Release cheques based on approvals and maintain a master log.
• Collect, verify, and submit utility bills (Etisalat, DEWA, SEWA, DU) for processing.

Document Control

• Organize and maintain records of invoices, vouchers, job orders, internal memos, and inter-branch documents.
• Ensure proper filing for audits and easy reference.

Vehicle & Asset Management

• Track service and maintenance schedules of company vehicles.
• Arrange vehicle passing, renewals, and insurance policies.

IT & Asset Coordination

• Work with IT and HR to arrange workstations, email IDs, and system access.
• Maintain logs for asset issuance, transfer, and return with proper documentation.

Additional Duties

• Support HR and management with any additional administrative tasks aligned with business needs.

Requirements

• Bachelor’s degree , Business Administration, or related field.
• 1-2 years of experience in administration and HR support roles (UAE experience preferred).
• Familiarity with UAE labour law and HR best practices.
• Strong knowledge of MS Office and ERP systems.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with professionalism.

What We Offer

• Competitive salary package.
• Medical insurance and other benefits as per UAE law.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

Apply here : https://erp.jrinteriors.ae/hr-assistant-admin

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Language:

• Hindi (Preferred)