Receptionist

ACTECON provides advisory services in competition law, international trade, and regulatory compliance. Known for its commitment to integrity and value-driven solutions, ACTECON helps clients navigate complex regulatory environments with a deep understanding of market dynamics and global standards.

Job Requirements:

• At least 5 years’ experience in an office environment,
• University graduate,
• Full command of English, both spoken and written,
• Experience working in an office with international clients,
• Having the appearance, behavior and professional stance to represent the company in the best possible way,
• Ability to solve problems quickly, practically and proactively,
• Ability to kind and positive approach towards customers and employees.

Job Description:

• Maintain an orderly reception, office entrance and storage areas.
• Answer all incoming calls, take notes on the call and transfer the call to an authorised staff member, when necessary, make outgoing calls.
• Maintain a list of all ACTECON staff and business contacts' phone numbers.
• Manage freight/courier and other operational services and maintain complete records of outgoing and incoming documents.
• Scan all incoming documents and registering them in the document management system
• Keep track of office stationery, identifying and ordering shortages, monitoring stationery usage.
• Monitor meeting rooms for availability and unscheduled meetings. Use meeting management system to organise meetings.
• Assist other support staff in purchasing office and kitchen supplies, sending ACTECON publications to the mailing list, arranging accommodation and travel, organising ACTECON events.
• Responsible for the proper functioning of all equipment in the meeting rooms and, if necessary, call technicians for repairs.
• In the absence of the catering staff, provide catering services to ACTECON's guests.
• Fulfil any other requests from ACTECON's Managing partners, Counsels, Senior Associates and senior management.