Receptionist

Responsibilities

• Greet and assist visitors, clients, and staff in a professional manner.
• Ensure guests have refreshments, or wi-fi details while waiting.
• Answer, screen, and forward telephone calls; take messages when required.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Assist in setting up meeting rooms (arranging refreshments, ensuring equipment is ready)
• Handle incoming and outgoing mail, couriers, and packages.
• Monitor and order office supplies as needed.
• Monitor and order office stationery as needed.
• Provide clerical support including photocopying, printing, scanning, and filing.
• Ensure reception area is clean, organized, and welcoming.
• Ensure meeting rooms are clean, organized, and welcoming.
• Act as the first point of contact in case of emergencies, following procedures.
• Onboarding formalities for new joiners: Collating of documents, booking flights and accommodation
• Registering new Lawyers with the Dubai Legal Affairs Department
• Assist in Visa issuance and renewal