Receptionist

Overview
We are seeking a dynamic and friendly Receptionist to join our team and serve as the welcoming face of our organization. This role is vital in creating a positive first impression for visitors, clients, and staff while ensuring smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. Your responsibilities will include managing front desk activities, handling multi-line phone systems, and supporting administrative functions with efficiency and professionalism. This paid position offers an exciting opportunity to develop your office management skills in a vibrant environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain front desk organization by managing filing systems, data entry, and document proofreading
• Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
• Assist with clerical duties including photocopying, faxing, and updating records using Microsoft Office and Google Workspace tools
• Provide exceptional customer support by addressing inquiries efficiently and courteously
• Perform general administrative tasks such as filing, data entry, and maintaining office supplies inventory

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to quickly adapt to new software tools like QuickBooks for bookkeeping purposes
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Attention to detail for proofreading documents and maintaining accurate records
• Previous experience as a dental or medical receptionist is a plus but not required; relevant personal assistant experience is also valuable
• Knowledge of office management best practices along with customer service expertise to foster positive interactions at all times

Join us to be part of a supportive team that values professionalism, efficiency, and excellent service. This role offers an engaging environment where your organizational talents will shine while contributing directly to the smooth functioning of our organization!

Pay: $18.00 - $24.00 per hour

Benefits:

• Dental insurance
• Paid time off

Work Location: In person