Receptionist

UAE National: Emiritization

Job Summary:

We are seeking a highly organized and personable Receptionist to be the first point of contact for our company. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. This role is crucial in creating a positive first impression for all visitors and callers, ensuring smooth daily operations of the front office.

Key Responsibilities:

• Greet and welcome guests as soon as they arrive at the office, directing them to the appropriate person and office.
• Answer, screen, and forward incoming phone calls in a professional and courteous manner.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures).
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep an inventory of stock.
• Perform general administrative and clerical support tasks, including filing, photocopying, scanning, and data entry.
• Schedule appointments and maintain calendars for meeting rooms or staff as required.
• Assist with various administrative projects as needed, supporting other departments.
• Handle incoming and outgoing correspondence, including preparing packages for shipment.
• Manage basic inquiries and provide accurate information to visitors and callers.