Receptionist

ABOUT THE JOB:

Within our firm, the receptionist is often the first impression for our clients, guests, and referral sources. This role is essential to the smooth daily operation of the office and to creating a welcoming, organized, and professional environment.

The receptionist serves as the hub of the office—managing the front desk, greeting clients and visitors, coordinating conference room usage, handling incoming communications, and supporting day‑to‑day office operations. This position is ideal for someone who is personable, detail‑oriented, and takes pride in keeping the office running efficiently and seamlessly.

We are looking for a client‑first‑minded professional who is proactive, dependable, and attentive to detail. The successful candidate will anticipate needs, stay organized in a fast‑paced environment, and consistently represent the firm with professionalism, warmth, and discretion.

KEY RESPONSIBILITIES:

• Greet clients, guests, and visitors with professionalism and courtesy; ensure a positive and welcoming front‑desk experience
• Answer and route incoming telephone calls promptly and professionally
• Coordinate and manage conference rooms
• Check in clients for appointments and notify appropriate staff
• Sort, scan, distribute, and electronically save incoming mail; prepare and process outgoing mail, including certified, overnight, and postage‑required deliveries
• Perform office errands as needed, including post office runs and document or file pickups
• Maintain office supplies inventory; receive, stock, and organize supplies as they arrive
• Track and replenish beverage and kitchenette supplies; keep shared spaces tidy and well‑organized
• Assist with scanning, filing, faxing, and general document organization
• Support team members with administrative tasks as assigned to ensure smooth office operations

REQUIREMENTS:

• Promote and adhere to our Core Values (Professionalism — detail‑oriented, pleasant to work with, does the right thing, always learning; Batteries Included — hardworking, self‑motivated, ready to take action; Client Focused — putting what is best for the client first; Work‑Life Balance — freedom to make time for both personal life and work)
• Prior experience in a professional office environment requested; law firm experience is a plus
• Strong verbal communication skills and a courteous, professional phone demeanor
• High level of emotional maturity, discretion, and professionalism
• Excellent organizational skills and ability to multitask in a busy, client‑focused setting
• Strong attention to detail and commitment to confidentiality
• Reliable, punctual, and able to independently manage responsibilities with minimal supervision
• Proficient in basic office equipment and computer skills, including Microsoft Office 365; ability to learn firm systems quickly

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person