Receptionist and Administrative Assistant

Overview

Our client is seeking a polished, proactive, and highly organized Receptionist / Administrative Assistant to support their San Francisco office. This hybrid role combines front‑of‑house responsibilities with administrative support for senior team members. The ideal candidate is professional, detail‑oriented, and thrives in a fast‑paced, client‑facing environment.

Key Responsibilities



Reception & Office Operations

• Welcome and host guests, including escorting visitors from building security, guiding them to meetings, and offering refreshments.

• Manage conference room scheduling and ensure meeting spaces are prepared and reset.

• Coordinate catering for meetings and handle post‑meeting cleanup.

• Answer and route calls from the main reception line; provide afternoon coverage for East Coast phone lines.

• Set up video conferences, presentations, and other AV needs.

• Handle printing, binding, and meeting materials as required.

• Maintain a tidy and well‑stocked office, including pantry groceries and office supplies (paper, toner, etc.).

• Oversee general office maintenance, including window cleaning, rug cleaning, and vendor coordination.

• Manage parking assignments and team parking spots.

• Partner closely with the Senior Executive Assistant in SF and maintain strong communication with the NY‑based operations team (HR, Legal, Accounting).

• On‑site presence required Monday through Friday.
  
  

Administrative Support

• Provide administrative support to SF‑based professionals, including:

  • One Managing Director

  • A Venture Partner

  • Visiting global team members

  • Junior team members and interns as the team grows

• Adapt to supporting additional professionals as needed.

• Serve as a professional point of contact for clients and investors; manage calls and messages.

• Handle complex scheduling and calendar management.

• Coordinate domestic and international travel in partnership with the travel agency.

• Process expenses in Concur in accordance with company policy.

• Support ad hoc projects and team initiatives.

• Collaborate with other assistants and provide coverage during vacations or sick days.

Qualifications

• Bachelor's degree required.

• 1-3 years of administrative experience; financial services experience preferred.

• Exceptionally polished, professional, and client‑facing demeanor.

• Outstanding verbal and written communication skills.

• Strong proficiency in Microsoft Office, especially Outlook.

• Experience with Concur is a plus.

• Tech‑savvy and comfortable learning AV systems.

• Highly organized with impeccable attention to detail and the ability to manage multiple priorities.

• Able to work independently, follow through on assignments, and adapt to changing needs.

• Flexible with work hours; overtime may be required.

• Positive attitude and strong team‑oriented mindset.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)