Receptionist and Secretary Assistant

Job Overview
We are seeking a dynamic and highly organized Receptionist and Secretary Assistant to join our team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in managing multiple tasks efficiently. Your positive attitude and strong organizational skills will help create a welcoming environment for visitors and support the office’s overall productivity. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace.

Responsibilities

• Greet visitors warmly, manage front desk operations, and ensure a professional first impression.
• Answer multi-line phone systems promptly, directing calls accurately and courteously.
• Manage appointment scheduling, calendar coordination, and meeting arrangements using various digital tools.
• Perform data entry, maintain filing systems, and organize documents for easy retrieval.
• Support office management tasks such as inventory control, supply ordering, and mail distribution.
• Assist with clerical duties including proofreading documents, preparing correspondence, and managing email communications.
• Provide customer support by addressing inquiries, offering information about services, and ensuring client satisfaction.
• Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and QuickBooks for bookkeeping tasks.
• Maintain excellent phone etiquette and professionalism in all interactions with clients, vendors, and team members.
• Support personal assistant duties such as calendar management and travel arrangements when needed.

Qualifications

• Proven office experience with strong clerical skills and familiarity with front desk operations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and data entry tools.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills; bilingual abilities are a plus for serving diverse clients effectively.
• Experience with multi-line phone systems and phone etiquette is essential.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required.
• High school diploma or equivalent; additional administrative or office management certifications are preferred. Join us to be the friendly face of our organization while supporting our team’s success through exceptional administrative assistance!

Pay: $16.00 - $20.00 per hour

Benefits:

• Health insurance

Work Location: In person