Receptionist cum Admin

Job Summary

The Receptionist cum Administrator is responsible for managing front-desk operations while providing administrative support to ensure smooth day-to-day office functioning. This role serves as the first point of contact for visitors and callers and supports internal departments with administrative and coordination tasks.

Key Responsibilities

Reception & Front Desk Duties

• Greet and welcome visitors, clients, and employees in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage visitor logs, issue visitor badges, and inform concerned staff of arrivals.
• Handle incoming and outgoing couriers, parcels, and official documents.
• Maintain a clean, organized, and presentable reception and office area.

Administrative Duties

• Provide general administrative support including filing, scanning, typing, and documentation.
• Maintain and update records, employee files, and office registers.
• Monitor office supplies and stationery; coordinate with vendors for procurement.
• Assist in managing office equipment, maintenance requests, and service providers.
• Support HR and Admin departments with day-to-day operational tasks.

Office Coordination

• Coordinate meeting room bookings, prepare meeting rooms, and arrange refreshments.
• Assist in organizing company events, meetings, and internal activities.
• Support onboarding activities for new joiners (ID cards, access, basic orientation support).
• Liaise with vendors, building management, and service providers as required.

Compliance & Support

• Ensure confidentiality of company and employee information.
• Follow company policies, procedures, and administrative guidelines.
• Assist management with ad-hoc administrative and operational tasks as assigned.

Qualifications & Skills

• Bachelor’s degree or diploma in Administration, Business, or a related field (preferred).
• Proven experience as a receptionist, administrator, or similar role.
• Strong verbal and written communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Good organizational, multitasking, and time-management skills.
• Professional appearance and customer-service-oriented attitude.
• Ability to work independently and as part of a team.

Job Type: Full-time

Work Location: In person