Receptionist cum Admin Assistant

Job Purpose:

The role is responsible for managing all receptionist duties while providing comprehensive administrative support to the HCM office

Responsibilities:

• Present at reception as the face of company, welcome guest.
• Take care of every area of office (ensure that offices and pantry are in good conditions; purchase office supplies, stationery, snack and coffee.)
• Provide administrative assistance to co-workers (onboarding, offboarding, engagement, working station, name card, meeting room management, flower service to partners …)
• Work with Line Manager to organize internal activities.
• Work with external stakeholders for best services with cost effectiveness (building management, cleaning service, maintenance service, flight booking agent, other service agencies,)
• Manage and preserve Company Stamp: ensure that signed documents are stamped appropriately.
• Supervise tea ladies as well as hygiene and maintenance services.
• Make payment request for admin services.
• Assist in economy contracts archive.
• Assist in other administrative support as requested by superiors.

Job requirements

• Minimum 1 year of experience in office administration or a similar role
• Proficient in English, with strong verbal and written communication skills
• Solid understanding of general administrative tasks and office protocols
• Excellent organizational skills and attention to detail
• Strong interpersonal skills and ability to communicate effectively across teams
• Demonstrates a high level of responsibility, team spirit, and service mindset
• Careful, thorough, and committed to delivering quality work
• Open-minded, proactive, and adaptable in a dynamic work environment
• Able to work independently with minimal supervision from the HR Manager