Receptionist / Executive Assistant

Job Purpose

The Receptionist / Executive Assistant will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment. In addition, the role will provide administrative and organizational support to the General Manager in day-to-day operations.

Key Accountabilities:

1. Managing Communications both internally and externally
2. Coordinating/managing calendar for the General Manager
3. Documenting meeting minutes
4. Preparing/Editing Presentations, agendas and memos
5. Coordinating travel itineraries for the General Manager
6. Researching and compiling market research information (eg. Gathering industry information) to present to the General Manager
7. Coordinating Team building exercises and activities
8. Supporting Marketing initiatives/campaigns for the business
9. Welcoming customers/suppliers/guests to the facility
10. Coordinating lunches, dinners and social events for customers/suppliers/guests
11. Serving as the liaison between General Manager and internal/external partners
12. Tracking information such as projects, vacations, priorities, tasks,

Qualification:

Bachelor’s degree or diploma in Business Administration, Marketing or related field

Experience:

2 to 4 years’ experience as an executive assistant or in marketing