Receptionist / Office Manager

We are looking for a detail-oriented Receptionist to join our team on a long-term contract basis in Jacksonville, Arkansas. In this role, you will serve as the first point of contact for visitors, handle administrative tasks, and provide exceptional customer service. The position offers an excellent opportunity to contribute to office management and support operations.

Responsibilities:

• Welcome and assist walk-in customers, ensuring a positive and attentive experience.

• Sort incoming mail and distribute it appropriately across departments.

• Monitor and replenish office supplies to maintain a well-functioning workspace.

• Organize and file company records for easy access and secure storage.

• Support staff with order entry tasks and other administrative duties.

• Prepare and process invoices accurately, ensuring timely submission.

• Assist with basic data entry and maintain accurate financial records.

• Handle customer service for multiple accounts, including accepting payments and addressing account inquiries.

• Answer inbound calls using a multi-line phone system and direct them appropriately.

Responsibilities

Front Office & Administrative Operations

• Answer and accurately route incoming calls via a multi-line phone system and switchboard
• Greet and assist walk-in customers and visitors
• Sort, distribute, and manage incoming mail
• Monitor and maintain office supply inventory
• File, scan, and organize company records
• Support staff with order entry and general administrative tasks

Accounting & Invoicing

• Prepare and process invoices for client
• Assist with basic data entry and recordkeeping tasks
• Accept payments and respond to account questions
• Contact customers regarding past-due balances
  

• Strong organizational skills with attention to detail.
• Ability to handle customer payments in a detail-oriented and secure manner.
• Dependable and committed to maintaining a high level of quality and integrity.
• Experience with receptionist duties, including answering phones and managing front office tasks.
• Familiarity with multi-line phone systems and switchboards.
• Capable of managing inbound calls efficiently and courteously.
• Prior experience in administrative support or office management is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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