Receptionist & Office Support Executive

Direct message the job poster from Net2Source (N2S)

Senior Recruitment Inc. Tech Recruitment + Certified Professional

We are Hiring

Job Title: Receptionist & Office Support Executive

Location: Dubai

Department: Administration

Job Summary:

We are seeking a proactive and versatile Receptionist who will be the first point of contact for our office. The ideal candidate should be well-versed in Excel, comfortable with cold calling, and capable of handling client queries via landline. This role also involves supporting invoicing, tracking payments, and maintaining office hygiene and inventory. A flexible attitude and willingness to support various teams beyond the defined JD is essential.

Key Responsibilities: Front Desk Management:

• Answer and direct incoming landline calls professionally.
• Greet and assist visitors and employees with refreshments (coffee/tea).
• Maintain a welcoming and organized reception area.

Administrative & Operational Support:

• Follow up on client payments and maintain records of outstanding invoices.
• Assist in preparing and tracking invoices.
• Keep Excel sheets updated with payment and invoice data.
• Ensure office hygiene is maintained at all times.
• Monitor and replenish office stationery and supplies inventory.

Communication & Coordination:

• Conduct cold calls as required for business or operational needs.
• Respond to client queries promptly and professionally.
• Coordinate with internal teams to support ad-hoc tasks and requirements.

Team Support:

• Provide assistance to various departments as needed.
• Take initiative beyond the JD to ensure smooth office operations.

Requirements:

• Proven experience in a receptionist or administrative role.
• Proficiency in Microsoft Excel and basic office software.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively.
• A proactive and flexible attitude toward responsibilities.
• Professional appearance and demeanor.

Preferred Qualifications:

• Prior experience in client-facing roles or cold calling.
• Familiarity with invoicing systems or accounting basics.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Staffing and Recruiting

Industries

• Staffing and Recruiting

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