Receptionist / Personal Secretary

Receptionist / PA

We are looking for a versatile and highly organized assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of manager. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as an assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. You need to be intuitive to the needs of the manager and work autonomously to provide customized administrative support.

Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Requirements:

• High school diploma or GED.
• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Good experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.

Job Type: Full-time

Pay: AED1,750.00 - AED2,250.00 per month

Application Deadline: 20/05/2025