Receptionist / Social Media Coordinator

As a Receptionist / Admin coordinator you will be responsible for answering a multi-line telephone system of incoming calls and directs callers to appropriate personnel. Additionally, this position supports the sales process by providing administrative support. This position interacts daily with the General Manager and sales team. In this role, you will be responsible for providing administrative assistance and supporting the operations. Major duties include: answering the phone, preparing quotations, in-putting and tracking sales orders, work as the liaison between service delivery and sales, and making sure all orders are handled appropriately.

Responsibilities

• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages when appropriate personnel is unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Welcomes on-site visitors determines the nature of business and announces visitors to appropriate personnel.
• Receives, sorts, and routes email, and maintains and routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Prepare quotations, invoices, purchase orders etc
• Connecting with Suppliers and freight company for shipments
• Orders, receives, and maintains office supplies.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Manage Social Media Accounts

Qualifications 2+ years in an administrative position in a business environment.

• Knowledge of order processing and procedures.
• Strong time management practices.
• Strong computer skills and ability to analyze reports to accurately identify issues related to order processing.
• Ability to interact well with others; ability to communicate effectively in verbal and written formats; to ensure accurate order entry processing.
• Basic graphic knowledge

Job Types: Full-time, Permanent

Pay: QAR2,500.00 - QAR3,200.00 per month

Work Location: In person