Receptionist/Admin Assistant

The Receptionist is responsible for extending Benedictine hospitality to all Sisters, employees, guests, and to all contacts via phone, and provides administrative and clerical support.

• Provides a variety of clerical and general office support tasks as needed for Saint Scholastica Convent administration, supervisors, and Sisters.
• Receives and processes external and internal phone calls in a professional, hospitable fashion, relaying messages in an accurate and timely fashion.
• Monitors and maintains security at main entrance, greets guests in a professional, hospitable fashion, and directs guests to sign in and out according to established procedures.
• Monitors and maintains security at employee entrance approving access to appropriate individuals (i.e. employees, vendors) according to established procedures.
• Maintains confidentiality of all Reception, Administration, Human Resources, employee, Sister, volunteer, and guest information
• Prepares written information for correspondence, reports, projects, and other documents utilizing Microsoft Office Suite.
• Maintains a working knowledge of Internet and email applications.
• Sources, orders and inventories office supplies for Saint Scholastica Convent in a timely, economic manner.
• Maintains a database for Employee Telephone Directory, Sister Directory, and other listings and distributes according to established schedule per schedule and/or instruction.
• Prepares and mails correspondence as directed.
• Maintains and secures postage system, ordering stamps, and selling stamps to Sisters and employees as needed.
• Sorts and distributes incoming mail.
• Distributes incoming faxes upon arrival.
• Provides employment application forms along with supporting information to applicants.
• Assists with making arrangements for meetings and events as instructed.
• Coordinates information with transportation driver regarding Sister appointments.
• Secures and distributes to Sisters medication refills and other information/items.
• Coordinates the maintenance of office equipment (i.e. copier, fax, etc.).
• Sells lunch tickets to employees and processes funds from sales according to established procedures.
• Maintains work area in an organized and professional manner.
• Takes ownership of areas of responsibility and initiates improvements.
• Serves as a positive role model for the organization by utilizing effective communication and encouraging team work through collaborative and cooperative interactions with all employees, departments and administration.
• Follows and supports all policies and procedures as established by the Sisters of the Order of Saint Benedict.