Receptionist/Administrative Assistant

Summary:

The Receptionist is the first point of contact for visitors, clients, and callers. This role is responsible for creating a welcoming environment, managing front-desk operations, and providing administrative support to ensure smooth daily office functioning. The Receptionist will also assist the Human Resources department with routine tasks and confidential administrative support.

Key Responsibilities:

• Greet and welcome visitors in a warm, professional manner.
• Manage incoming calls, direct inquiries, and take accurate messages.
• Maintain a clean, organized, and presentable reception area.
• Schedule appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist in administrative tasks such as filing, data entry, and document preparation.
• Manage visitor logs, access cards, and maintain security procedures.
• Support staff with office-related tasks and special projects.
• Coordinate with office suppliers for inventory and replenishment of office materials.
• Provide general information and exceptional customer service to visitors and employees.
• Assist HR/Admin with maintaining employee files and documentation as required, ensuring accuracy and confidentiality.

Qualifications:

• Any graduation is acceptable.
• Proven 2+ years of experience as a receptionist, administrative assistant, or similar role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and standard office equipment.
• Strong organizational and multitasking skills.

Preferred Skills:

• Experience supporting HR or administrative teams.
• Problem-solving abilities and an adaptable, positive attitude.
• Strong attention to detail and time management skills.

Job Type: Full-time

Work Location: In person