Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk duties with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple responsibilities efficiently. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with excellent phone etiquette
• Manage front desk operations, including scheduling appointments and handling incoming inquiries
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility
• Support office management tasks such as calendar management, meeting coordination, and time management
• Assist with bookkeeping activities using QuickBooks or similar accounting software when needed
• Provide customer support by addressing client questions and delivering exceptional service in person or over the phone
• Perform clerical duties including copying, faxing, mailing, and managing office supplies to keep the workspace efficient and well-stocked

Requirements

• Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Prior experience in administrative roles such as medical or dental receptionist is a plus
• Bilingual abilities are required
• Strong typing skills combined with attention to detail for proofreading and data entry tasks
• Knowledge of multi-line phone systems, filing procedures, and general office management practices
• Exceptional customer service skills paired with professional phone etiquette and a friendly demeanor
• Ability to handle confidential information discreetly while managing calendar appointments and personal assistant tasks

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a positive impact every day. We value energetic individuals who thrive on providing outstanding support in a professional setting.

Pay: $20.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: Remote