Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle a variety of tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant work environment while developing valuable office management skills.

Duties

• Greet visitors and clients warmly, providing outstanding customer service and ensuring a positive first impression
• Manage multi-line phone systems efficiently, directing calls accurately and professionally using proper phone etiquette
• Handle front desk operations, including scheduling appointments, maintaining the reception area, and managing incoming inquiries
• Perform data entry and maintain organized filing systems using Microsoft Office, Google Workspace, and other office software
• Assist with calendar management and coordinate meetings for staff and executives
• Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions
• Conduct basic bookkeeping using QuickBooks or similar accounting software to support financial recordkeeping
• Proofread documents for accuracy and clarity before distribution, ensuring high-quality communication
• Provide clerical support including photocopying, scanning, faxing, and preparing reports or presentations as needed

Qualifications

• Proven experience in office administration or clerical roles, ideally within a healthcare or professional services environment such as dental or medical offices
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Exceptional customer service skills combined with professional phone etiquette for handling inquiries via multi-line phone systems
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience with office management tools like calendar management software and bookkeeping programs such as QuickBooks is preferred
• Ability to maintain confidentiality and demonstrate strong attention to detail in proofreading and document handling
• Personal assistant experience or familiarity with medical/dental receptionist duties including appointment scheduling and patient communication is advantageous

Join us in creating a welcoming environment where efficiency meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Pay: From $19.00 per hour

Benefits:

• Flexible schedule

Work Location: In person