Receptionist/Administrative Assistant

<Overview>
Join our dynamic team as a Receptionist/Administrative Assistant and become the welcoming face and organizational backbone of our office! This energetic role offers the opportunity to streamline daily operations, provide exceptional customer support, and ensure the smooth functioning of administrative tasks. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this position is perfect for you. Your positive attitude and proactive approach will help create an inviting atmosphere for clients, visitors, and team members alike.

<Duties>

• Greet visitors and clients with professionalism and warmth, ensuring they feel valued from the moment they arrive
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and handle correspondence with accuracy and attention to detail
• Support office management tasks such as calendar scheduling, appointment setting, and calendar management for staff or executives
• Assist with bookkeeping duties using QuickBooks or similar accounting software to track expenses and invoices
• Handle clerical responsibilities including filing, photocopying, scanning, and maintaining office supplies

<Requirements>

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to support diverse client needs
• Strong computer literacy with the ability to learn new software quickly
• Prior customer service experience demonstrating professionalism and effective communication
• Ability to prioritize tasks efficiently while managing time effectively in a busy environment
• Experience as a dental or medical receptionist is a plus; personal assistant experience is beneficial but not required

Embark on a rewarding career where your organizational talents shine! We’re committed to fostering a positive work environment that values your skills and dedication. Join us today to make a meaningful impact through exceptional administrative support!

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount
• Health savings account
• Paid time off

Work Location: In person