Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support across various office functions. The ideal candidate will demonstrate exceptional communication skills, multitasking abilities, and a proactive attitude to keep our office running smoothly. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with professionalism, maintaining excellent phone etiquette and customer support
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
• Maintain organized filing systems, data entry, and record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
• Schedule appointments, manage calendars, and coordinate meetings efficiently for staff and management
• Assist with office management tasks such as ordering supplies, organizing documents, and supporting daily operations
• Provide clerical support including proofreading documents, preparing reports, and managing time-sensitive tasks with precision

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with QuickBooks or bookkeeping experience is a plus
• Strong typing skills along with good data entry accuracy
• Excellent customer service skills with a friendly demeanor and professional appearance
• Ability to handle confidential information discreetly while managing multiple priorities efficiently
• Previous experience in medical or dental receptionist roles is advantageous but not required; training will be provided for specialized duties such as calendar management or personal assistant tasks

Join us in creating a positive first impression for visitors while supporting our team’s administrative needs! This role is perfect for motivated individuals eager to grow their career in office management and customer support within a fast-paced environment.

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person