Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will keep our office running smoothly, supporting daily operations with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace atmosphere.

Duties

• Greet visitors warmly, manage front desk operations, and provide exceptional customer service
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain organized records
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks
• Assist with clerical duties including typing correspondence, preparing reports, and maintaining electronic files
• Provide administrative support to team members and handle special projects as needed

Requirements

• Proven office experience or administrative background with strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems, phone etiquette, and customer support roles
• Familiarity with QuickBooks or bookkeeping software is a plus
• Excellent communication skills; bilingual ability is highly desirable for diverse client interactions
• Strong time management skills with the ability to prioritize tasks efficiently
• Attention to detail in proofreading, data entry, and filing processes
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments, bringing energy and professionalism to every task. This role offers a rewarding opportunity to grow your career in office management while making a meaningful impact on our daily operations.

Pay: $14.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person