Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, with the ability to handle multiple tasks efficiently. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and colleagues alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team.

Duties

• Greet visitors warmly and manage the front desk with professionalism and enthusiasm
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage appointment scheduling and calendar coordination for staff and clients
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Handle correspondence via email, phone, and written communication using Google Workspace and Microsoft Office tools
• Support office management tasks such as supply inventory, mail distribution, and record keeping, quarterly newsletter
• Provide exceptional customer service by addressing inquiries efficiently and professionally
• Maintain a clean, organized reception area that reflects a welcoming atmosphere
• Support personal assistant duties as needed, or special project coordination

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook, Teams), and other applications
• Comfortable using Cloud based software (OneDrive, SharePoint, Data Management, Canva, Microsoft Teams)
• Experience with multi-line phone systems and phone etiquette in a professional setting
• Clerical experience involving data entry, filing, proofreading, and document management
• Knowledge of office management practices including calendar management and time management techniques
• Personal assistant or customer support experience enhances your ability to excel in this role.

Join us in creating an energetic environment where your organizational talents shine! We value proactive individuals who thrive on delivering outstanding service while supporting daily office operations. This is more than just a job—it's an opportunity to grow your administrative expertise in a lively workplace dedicated to excellence.

Pay: $14.72 - $22.93 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Preferred)

License/Certification:

• drivers license (Preferred)

Work Location: In person